MARINE PROJECT SECRETARY

Roles & Responsibilities

We are currently looking for a Project Secretary for an FPSO project to be based at site.

• Provides professional secretarial and administration support to the project’s site team members
• Full secretarial and administrative support to the Project Manager
• Ensure the efficient running of the site office
• Plans, coordinates and organizes meetings and events
• Assist in preparation of various reports and documentation as required
• Manage and record petty cash (if applicable)
• Manages procurement of office supplies and other essentials and arrange distributions
• If required, ensure travel, accommodation, permits, medicals and other project related arrangements are made
• Collates and checks timesheets from project personnel, arranges for approval and submission
• Liaises with agents, vendors, contractors for services required for the project
• Arranges security passes and any other documentation requirements for the site
• Other ad hoc duties as assigned

Requirements:

• Candidate must have at least a minimum of 5 years’ experience in the oil and gas industry
• Candidate must have FPSO project experience and have site-based experience (preferably in shipyard environment)
• Proficient in MS Office applications
• Good communication and interpersonal skills
• Positive attitude with sense of commitment and responsibility