Marketing Administrative Assistant
We are seeking a highly strategic, proactive, and detail-oriented Assistant to work directly with the CEO and act as a true extension of executive leadership.
Key Responsibilities
Strategic calendar management and time prioritization
Preparation and follow-up for executive meetings
Coordination with internal and external stakeholders
Executive travel planning and logistics
Project tracking and deadline management
Communication filtering and inbox management
Anticipating challenges and proactively solving problems
Ideal Profile
3+ years of experience as an Executive Assistant or similar role
Experience supporting C-level executives or founders
Exceptional written and verbal communication skills
Strong organizational and prioritization abilities
High level of autonomy and problem-solving mindset
Absolute discretion in handling confidential information
Advanced English proficiency (if role is international)
Nice to have:
Experience in startups or fast-paced environments
Familiarity with tools such as Notion, Slack, Google Workspace
What We’re Really Looking For
Someone who:
Anticipates needs before they arise
Protects and optimizes the CEO’s time
Brings structure to complexity
Continuously improves processes
Thinks in solutions, not tasks
Location & Schedule
Location: Remote - República Dominicana, Mexico, Colombia, Peru, Ecuador, Venezuela, Argentina, Chile, Panama, El Salvador
Skills required for this job:
- Administrative assistance
- Calendar management
- Candidate relationship management (CRM)
- Data analysis
- Deadline management
- Google Workspace
- Inbox management
- Logistics
- Marketing & Advertising executive support
- Microsoft 365
- Notion
- Project tracking
- Slack
- Travel planning