Marketing and Events Coordinator

The Marketing and Events Coordinator is responsible for supporting the delivery of Oceaneering’s global marketing projects and events to strengthen customer relationships, enhance brand visibility and support business growth.

Working closely with Marketing, Sales, Business Development and Product Management teams, the role coordinates the planning and execution of trade shows, conferences, customer events, marketing campaigns and other strategic initiatives. The position is responsible for ensuring activities are delivered on time, within budget and aligned with business objectives and brand standards.

The Marketing and Events Coordinator supports event planning and execution, campaign delivery, content development, marketing operations, reporting, asset management and stakeholder communications. The role requires a proactive, organised and detail-oriented individual who can manage multiple priorities and contribute to the successful delivery of Oceaneering's marketing and communications objectives.

Marketing Projects, Reporting and Operations

• Coordinate assigned marketing projects, maintaining plans, calendars, actions, budgets and performance records.

• Support the preparation of marketing reports, dashboards and leadership updates.

• Maintain accurate information within relevant marketing, customer and reporting systems.

• Develop and maintain practical templates, toolkits and processes for marketing programmes and events.

• Identify opportunities to simplify processes, improve efficiency and strengthen marketing delivery.

Marketing Campaigns, Content and Assets

• Support the planning and delivery of integrated marketing campaigns aligned with business and regional priorities.

• Coordinate the development of marketing materials, including case studies, email campaigns, social media content, digital marketing, presentations and internal communications.

• Work with subject matter experts, internal specialists and external agencies to gather input and deliver approved materials.

• Set up and coordinate campaign activity within approved marketing automation platforms.

• Maintain organised libraries of approved marketing assets, templates, imagery, videos and presentations.

• Manage marketing materials and promotional item inventory, distribution and replenishment.

• Ensure marketing activities and assets follow approved messaging and Oceaneering brand standards.

Event Planning and Delivery

• Coordinate the end-to-end delivery of trade shows, conferences, customer events and executive forums.

• Work with Marketing, Sales, Business Development and Product Management to define event objectives, audiences, success measures and attendee requirements.

• Develop and manage event plans, timelines, budgets, logistics and supporting documentation.

• Coordinate venues, exhibition requirements, travel, suppliers, booth materials, presentations, demonstrations and promotional items.

• Lead pre-event briefings and coordinate attendee objectives, customer meetings and speaking opportunities.

• Support on-site delivery, including installation, exhibitor readiness and dismantling.

• Coordinate lead and market intelligence capture, ensuring appropriate follow-up actions are recorded.

• Produce timely post-event reports covering performance, leads, opportunities, intelligence, expenditure and lessons learned.

• Identify and escalate delivery risks, ensuring activities meet Oceaneering’s brand, safety, quality and operational requirements.

Budget, Supplier and Stakeholder Coordination

• Track event and marketing expenditure, obtain quotations and coordinate purchase orders, contracts and invoices.

• Maintain supplier records, support vendor onboarding and coordinate agreed deliverables.

• Escalate supplier concerns relating to service, quality, cost or delivery.

• Act as the central point of coordination for assigned events, campaigns and marketing projects.

• Keep stakeholders informed of progress, decisions, risks, deadlines and required actions.

• Coordinate appropriate brand, technical, legal and stakeholder reviews.

• Build effective relationships across functions and represent Oceaneering professionally with customers, stakeholders and suppliers.

NON-ESSENTIAL

• Other duties as assigned

Safety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other

Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

• This position has NO direct supervisory responsibilities.

Reporting Relationship

• This position will report to the Senior Manager, Global Marketing

REQUIRED

• A minimum of 5 years experience managing trade shows and corporate events.

• Strong commercial awareness and understanding of business development principles.

• Project management experience with multiple concurrent programmes.

• Strong communication and stakeholder management skills.

• Experience managing budgets and external vendors.

• Knowledge of CRM and lead management processes.

• Advanced Microsoft Office skills.

• Ability to travel internationally.

• Fluent English communication skills.

DESIRED

• Experience within energy, offshore, industrial technology or B2B sectors.

• Experience with marketing automation platforms.

• Experience using CRM systems such as Salesforce.

• Knowledge of event analytics and ROI measurement.

• Digital marketing campaign experience.

Knowledge, Skills, Abilities, and Other Characteristics

• Ensures that important information from management is shared with employees and others as appropriate

• Gives and receives constructive feedback

• Ensures that others involved in a project or effort are kept informed about developments and plans

• Ensures that regular consistent communication takes place within area of responsibility

• Willing to travel internationally

• Valid driving license and passport

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night

• Occasional exposure to airborne dust in the work place

• Work surface is stable (flat)

Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is considered LIGHT work.