Marketing Coordinator

• Highly proactive. You anticipate what needs to happen next rather than waiting for instructions.

• Persistent and comfortable following up with people at all levels of an organization to keep work moving.

• Comfortable operating in ambiguity and able to create structure when the answer or process is not immediately clear.

• Detail-oriented without losing sight of the bigger picture or business priority.

• Comfortable working across multiple teams, personalities, and seniority levels.

• Calm and resourceful when priorities change quickly.

• Interested in marketing and eager to learn how Brand, Creative, Ecommerce, Growth, Retention, Retail, and other functions work together.

Executive Coordination

• Own and manage a complex, frequently changing executive calendar, including scheduling, prioritization, meeting preparation, and conflict resolution.

• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and changes as they arise.

• Anticipate scheduling needs and proactively protect time for the highest-priority work.

• Coordinate meetings across senior leaders, internal teams, agencies, and external partners.

• Prepare agendas, gather materials, and make sure the CMO has the information needed for key meetings.

• Handle confidential and commercially sensitive information with maturity, sound judgment, and discretion.

• Plan and facilitate recurring team cadence including meetings, planning sessions, and business reviews to maintain full visibility into open actions.

• Proactively manage multi-team commitments, follow up with task owners, and maintain alignment and momentum when priorities or timelines shift.

Marketing Operations

• Own and maintain the master go-to-market calendar across campaigns, launches, promotions, partnerships, retail moments, and key business milestones.

• Coordinate timelines and dependencies across Brand, Creative, Ecommerce, Growth, Retention, KT by Knix, MNTD, Retail, and cross-functional partners.

• Attend key Marketing and leadership meetings and capture concise notes, decisions, owners, and next steps.

• Work with teams to establish and confirm key dates, ensuring changes are communicated and reflected across the organization.

• Identify conflicts, missed dependencies, or unclear ownership and help drive resolution.

• Maintain key marketing trackers, calendars, planning documents, and operating tools.

• Help establish clear operating rhythms across the Marketing organization.

• Support with additional marketing activities and projects as needed

• 2–3+ years of professional experience in executive coordination, marketing operations, project coordination, business operations, or a similarly fast-paced environment.

• Exceptional organizational and time-management skills, with the ability to manage a large number of moving pieces simultaneously.

• Experienced managing complex calendars, meetings, travel, and changing schedules.

• Strong judgment and discretion, particularly when working with leadership conversations, business performance, and confidential information.

• Excellent written and verbal communication skills, particularly when capturing decisions and translating conversations into clear actions.

• Comfortable with occasional schedule flexibility based on executive travel, business needs, launches, or events.

• Highly proficient in Google Workspace or similar tools; experience with project management and collaboration platforms is a plus.