Marketing Coordinator (Part-Time)

SUMMARY: The Marketing Coordinator will support day-to-day marketing projects, help organize and track requests, maintain marketing assets, coordinate materials and vendors, and assist with digital content, events, trade shows, and fulfillment. They will also provide administrative, project coordination, and entry-level marketing support to the Marketing Department.

The ideal candidate is dependable, highly organized, technology-oriented, eager to learn, and comfortable managing multiple tasks and priorities. Prior professional marketing experience is not required. This is a hybrid position averaging 10-15 hours per week, with flexibility to work remotely for a portion of those hours. Must be available to work in our Tracy, California office at least one day per week.

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons:

Marketing Project & Coordination Support

• Receive, organize, and track marketing requests and assigned tasks using project management platforms such as Monday.com.
• Maintain project details, priorities, schedules, deadlines, status updates, and follow-up activities.
• Provide regular updates on assigned projects, completed work, upcoming deadlines, and outstanding items.
• Coordinate with internal departments to gather information, approvals, materials, and other project assets.
• Communicate with vendors, printers, designers, agencies, and other external partners in support of marketing projects.
• Assist with trade shows, events, promotional materials, samples, marketing inventory, packing, shipping, and fulfillment coordination.

Content & Digital Asset Support

• Organize and maintain marketing files, photos, videos, presentations, brand assets, and other digital materials.
• Perform basic photo, video, and graphic editing using Canva, iMovie, or similar tools.
• Resize and format content for social media, email, websites, presentations, and print materials.
• Proofread and update marketing materials for accuracy, consistency, and completeness.
• Support social media, website, email, and other marketing content updates as directed.

Administrative & Department Support

• Provide administrative support for marketing projects, calendars, records, meetings, and documentation.
• Maintain organized project records, resource libraries, marketing materials, and departmental files.
• Utilize project management and productivity tools to help maintain workflow efficiency and visibility.
• Assist with basic reporting, data entry, research, and information gathering.
• Help coordinate marketing supplies, promotional items, samples, event materials, and related inventory.
• Support additional administrative and entry-level marketing projects as assigned.
• Perform other duties as assigned by the manager.