Marketing Operations Specialist

Role purpose

Own the operational and commercial coordination of regional marketing activities, with emphasis on negotiating and managing vendor Marketing Development Funds (MDF), delivering partner-facing events and campaigns, controlling costs, and ensuring accurate reporting and timely recovery of eligible marketing claims.

Key responsibilities

• Vendor MDF management: Negotiate vendor marketing contributions; prepare joint activity plans and funding proposals; secure approvals, maintain MDF trackers, collect proof of execution; submit and follow up on claims.
  
• Events & partner activities: Coordinate and arrange roundtables, workshops, roadshows, webinars and industry events from brief to post-event report, manage invitations, registration, venues and on-site delivery.
  
• Budget & supplier control: Obtain competitive quotations; negotiate pricing; track purchase orders, commitments and actual spend; reconcile costs with Finance and prevent unapproved overruns.
  
• Cross-functional coordination: Align activity plans with vendors, country sales teams, channel partners and external agencies; maintain timelines, owners and approvals.
  
• Campaign execution support: Coordinate approved email invitations, campaign assets, landing pages and follow-up communications with internal or outsourced specialists.
  Performance reporting: Report attendance, leads, sales follow-up, pipeline contribution, vendor feedback and MDF recovery; maintain a clear activity dashboard.