Marketing Specialist

Proposals & Presentations

• Lead development of proposals, qualifications packages, and pitch decks from kickoff through submission

• Gather content from operations, estimating, preconstruction, and business development teams, and translate technical scope into clear, client-ready narratives

• Manage proposal calendars and submission timelines across multiple simultaneous pursuits, flagging conflicts and deadlines early

• Ensure accuracy, consistency, and brand quality across all materials, including formatting, tone, and messaging

• Maintain proposal templates, boilerplate content, resumes, and project sheets, keeping all content current and easy to repurpose

• Coordinate final production, printing, and delivery of proposals to meet client deadlines

Capabilities & BD Materials

• Own capabilities decks and case study updates, ensuring project data, photography, and outcomes are current

• Maintain a library of BD assets, project examples, and past submissions organized for quick reuse across pursuits

• Coordinate project photography and documentation throughout the project lifecycle for use in future proposals and marketing

• Support recruiting materials and company overview content used in hiring and community outreach

• Keep resumes, project sheets, and org charts current as staff and project assignments change

Events, Conventions & Sponsorships

• Coordinate logistics, planning, and execution for conventions, trade shows, and industry events

• Manage sponsorship deliverables, deadlines, and vendor communication to ensure commitments are fulfilled on time

• Support signage, collateral, and booth needs, including design requests and on-site setup coordination

• Track event budgets and reconcile invoices with vendors and internal finance contacts

• Coordinate registration, travel, and staffing logistics for employees attending conferences and industry events

• Maintain a marketing calendar of key industry events, conferences, and sponsorship opportunities

Awards & Recognition

• Track award calendars and deadlines across industry associations and trade organizations

• Gather materials, data, and project details, and coordinate submissions with operations and leadership

• Draft or support award narratives in partnership with the Social/Content Manager

• Maintain a repository of past award submissions and supporting project photography for reuse

• Build and maintain relationships with industry organizations and award program contacts

Internal Marketing

• Support internal communications, culture initiatives, and employee-facing materials

• Assist with content for town halls, leadership meetings, and company-wide announcements

• Support employee recognition programs and internal newsletter content

• Help maintain consistency of internal branding and messaging across communications

Project & Vendor Management

• Manage vendor relationships, including printers, event vendors, signage companies, and photographers

• Negotiate pricing, scope, and timelines with outside vendors to stay within budget

• Track timelines, deliverables, and project status across marketing, flagging risks to deadlines proactively

• Maintain a master calendar of marketing deadlines and deliverables across all business units

Cross-Company Alignment

• Ensure BD materials are consistent across all business units in look, tone, and messaging

• Serve as a liaison between BD, marketing, and operations teams to align on priorities and messaging

• Support leadership with special projects and presentations, including board and client-facing materials

• Support onboarding of new business unit leaders on marketing processes, templates, and resources

Experience

• 2-5 years in marketing, communications, or a related field

• Experience managing deadlines and coordinating multiple stakeholders across departments

• Construction, engineering, or architecture sector experience preferred

• Bachelor's degree in Marketing, Communications, Business, or a related field preferred

• Experience working in a fast-paced, deadline-driven environment with competing priorities

Skills

• Strong writing, editing, and proofreading skills

• Proficiency in PowerPoint, Word, and Excel

• Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator)

• Detail oriented, with a high level of accuracy under tight deadlines

• Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously

• Comfortable working cross-functionally with executives, estimators, and field teams

• Familiarity with CRM or proposal management software a plus