Social Media & Creative Production Coordinator

Full-time (40 hours/week)
90-day introductory period with long-term position potential based on team fit and performance review
On-site role (company-provided phone + computer)
Location: Olympia, WA
Company: Olympia Coffee Roasting Co.

Benefits & Compensation

$23.15 per hour

Comprehensive products and services discounts package

Paid Time Off

Paid Sick Days

401K After 1 year of Employment

Paid Volunteer Hours

Staff Engagement Events

Ongoing Technical and Professional Development Training

Travel & Event Support

This role includes regular travel to out-of-county cafe locations to support content capture, social storytelling, production coordination, and creative execution. Travel is planned in advance, and approved mileage/travel expenses are reimbursed.

Role Overview

This role is the organizational and production anchor of the creative/media team.

You’ll work closely with the Creative Team to help keep creative projects, content production, campaigns, and social media execution moving efficiently across multiple departments and platforms. While this role includes hands-on creative work like video editing and content creation, an equally important part of the position is production coordination, workflow management, and detail tracking.

We’re looking for someone who thrives in fast-moving creative environments and naturally keeps things organized, connected, and on schedule. Someone who can move quickly between apps, projects, timelines, departments, and communication styles without losing track of details.

This person does not need to personally create every deliverable from scratch, but they do need to understand how creative assets are produced, how systems connect, and what’s needed to support successful execution across social, video, email, e-commerce, retail, and marketing projects.

The ideal candidate is highly organized, detail-oriented, adaptable, collaborative, and comfortable balancing creative execution with administrative production support.

Weekly Time Breakdown (40 Hours)

• 12 hrs — Video/content editing & post-production support
• 8 hrs — Social media content creation & formatting
• 6 hrs — Production coordination, planning & admin support
• 5 hrs — Social engagement & community management
• 5 hrs — Graphics, scheduling, copywriting & QA
• 4 hrs — Internal studio & media production support

Workload shifts depending on production schedules, launches, events, and studio priorities.

Core Responsibilities

1. Creative Production Coordination & Administrative Support (Approx. 6 hours/week)

This role serves as a central support hub for the creative/media team and helps ensure projects move smoothly from planning through execution.

Responsibilities include:

• Tracking creative deliverables, timelines, and production needs
• Helping ensure project details, assets, approvals, and information are gathered before production begins
• Coordinating across departments including marketing, retail, wholesale, operations, and leadership teams
• Supporting organization of shoots, campaigns, launches, and social calendars
• Maintaining organized file systems, asset libraries, and project workflows
• Assisting with production logistics, scheduling, and internal communication
• Supporting workflow consistency across multiple platforms and tools
• Helping identify gaps, missing assets, or overlooked details before deadlines

This role requires someone who is proactive, highly organized, and comfortable juggling multiple moving pieces simultaneously.

2. Video/Content Editing & Media Production Support (Approx. 12 hours/week)

Edit and support video and content production for social media, campaigns, internal storytelling, and brand marketing.

Responsibilities include:

• Editing Instagram Reels, TikToks, Stories, YouTube Shorts, and social-first video content
• Assisting with selects, captions, exports, formatting, and assembly edits
• Supporting the Videographer with post-production workflows
• Organizing footage, project files, and media libraries
• Preparing deliverables for multiple platforms and aspect ratios
• Assisting with audio cleanup, basic color correction, and motion graphics when needed
• Pulling clips and resizing content for cross-platform use
• Supporting production days with setup, breakdown, and media handling

Ideal candidates are comfortable balancing speed, organization, and attention to detail within fast-paced creative workflows.

3. Social Media Content Creation (Approx. 8 hours/week)

Capture and create casual, engaging content for daily brand storytelling across Olympia Coffee and Moonrise Bakery channels.

Responsibilities include:

• Capturing photo and video content for Reels, Stories, TikTok, and campaigns
• Editing short-form video content for social platforms
• Creating graphics using Canva and Adobe Creative Suite
• Resizing and formatting assets for social and e-commerce use
• Supporting content planning and execution
• Assisting with in-studio shoots and production days

Weekly Output Expectations

Instagram (Olympia Coffee)

• 2–3 Reels per week
• 1 static post per week
• 1+ Story per day (in addition to reposts)

Instagram (Moonrise Bakery)

• 1 static post per week
• 2 Reels per month
• Story support as needed

LinkedIn

• 1–2 posts per week

TikTok

• 1–3 posts per week

YouTube

• 1–2 Shorts per week
• Support with production/publishing of 1–2 videos per month

Captions, concepts, or creative direction may sometimes be provided, but editing, refinement, formatting, and execution are still expected.

4. Social Media Management & Scheduling (Approx. 5 hours/week)

• Schedule content using Planable or similar tools
• Edit captions for clarity, tone, and brand alignment
• Quality check content before publishing
• Maintain consistent posting cadence Monday–Friday
• Coordinate publishing schedules with campaigns, launches, and promotions
• Support content tracking and publishing workflows

Weekend work may be required occasionally but will be scheduled in advance.

5. Community Engagement & Brand Presence (Approx. 5 hours/week)

Support community engagement and brand interaction across Olympia Coffee and Moonrise Bakery platforms.

Daily Engagement (Monday–Friday)

• Respond to comments, DMs, mentions, and notifications
• Flag customer service or business concerns for leadership
• Engage with coffee brands, local businesses, collaborators, and community members
• Repost and engage with relevant UGC and wholesale partner content
• Help maintain a social presence that feels thoughtful, warm, and aligned with the brand

6. E-Commerce & Promotional Support (Approx. 2–3 hours/week)

• Assist with promotional asset prep and execution
• Support Klaviyo email and Postscript SMS workflows
• Prepare imagery and video for online campaigns
• QA scheduled promos and marketing content
• Support seasonal launches and product storytelling

7. Internal Studio & Media Team Support (Approx. 4 hours/week)

Support the day-to-day functionality and organization of the in-house creative studio and media team.

Responsibilities may include:

• Resetting and organizing studio spaces after shoots
• Managing props, products, and production equipment
• Assisting with shoot setup and breakdown
• Maintaining organized storage and file systems
• Labeling, exporting, and archiving media assets
• Supporting production logistics and creative operations as needed