Medical Admin Executive (up to $5K) #HAC
Job scope:
- Shared Responsibilities (Medical & Nursing)
- Provide executive and administrative support to Clinical Director, Head of Medical and Director of Nursing
- Manage the calendars and appointments of Clinical Director and Director of Nursing
- Coordinate meetings, including scheduling, venue bookings, logistics, catering and preparation of meeting materials
- Prepare and record meeting minutes
- Serve as the administrative resource for operational, training and IT-related matters
- Maintain departmental records, reports, policies and procedures
- Support departmental initiatives, projects and process improvements
- Perform general administrative duties and any other duties as assigned
- Medical
- Coordinate leave administration for doctors and the Pharmacy team
- Resolve leave scheduling and manpower conflicts
- Prepare and maintain monthly doctors' duty and on-call rosters
- Coordinate orientation programmes for newly posted doctors to ensure smooth onboarding
- Liaise with HR and IT to arrange doctors' and pharmacists’ access to NEHR and other clinical systems
- Nursing
- Coordinate leave administration for Nursing Leads and inpatient Administrative Assistants
- Maintain nursing manpower records and leave schedules
- Compute and verify monthly nursing shift allowances
- Supervise the Ward Administrative Assistants and arrange coverage during leave
- Resolve leave scheduling and manpower conflicts
- Manage requisitions for controlled nursing consumables (e.g. Tegaderm, ultrasound scanning gel)
Requirements:
- Diploma / Degree in Business Administration or Management or equivalent from a recognised institution
- At least 3 years of relevant experience in administrative duties at an Executive level in a healthcare setting or a Voluntary Welfare Organisation
Interested candidates please send your resume to anna.chen@recruitexpress.com.sg
Anna Chen jiaxin
CEI No: R25157621
Recruit Express Pte Ltd
EA License: 99C4599