Medical Administrative Assistant

MI Nursing/Restorative Center is seeking a experienced Medical Administrative Assistant to assist the Nursing units with obtaining and maintaining medical and administrative information in accordance with current Federal, state and local standards, guidelines and regulation.

8am-4:30pm (flexible) Mon-Fri

Mary Immaculate is one of New England’s largest and most advanced healthcare campuses for the care of elders. Today, our mission includes nursing center care, independent and supportive housing and assisted living. Our roots are honored and our Catholic tradition is continued through our membership in Covenant Health, a Catholic multi-institutional healthcare and eldercare organization serving New England

Benefits Available Day 1 of Employment

Competitive salary and benefits including health, dental, life, disability, generous paid time off program, 403b w/employer match, Flexible Spending Accounts, tuition reimbursement, employee assistance program (EAP), employee discount programs, staff appreciation events, and WEEKLY PAYCHECKS

Send resumes to careers@mihcs.com or apply on our website at

The primary purpose of this position is to assist the Nursing units with obtaining and maintaining medical and administrative information in accordance with current Federal, state and local standards, guidelines and regulation.

QUALIFICATIONS of Medical Administrative Assistant

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Must have strong typing and computer skills.

RESPONSIBILITIES of Medical Administrative Assistant include the following. Other duties may be assigned.

• Check resident records for outstanding, flagged, or missed orders and report findings to Unit Manager.
• Maintain confidentiality at all times in reference to any and all matters in the Nursing Services Department.
• Assists with the circulation of all materials related to the Policy and Procedures and Education Materials of the facility, as directed.
• File resident information and other documents on a regular basis as directed by Unit Manager.
• Receives and handles telephone calls for the Nursing Unit(s).
• Check lab book to ensure lab results have been received.
• Keep and maintain tracking of MD visits and due dates of history and physicals in PCC.
• Maintain master list of Audiology, Ophthalmology and dental visits for units(s).
• Check lab book to ensure lab results have been received.
• Computer entry as directed by Unit Manager related to team sheets/assignment sheets.
• Receives and assists visitors and callers and refers them to the appropriate individual(s).
• Makes reservations and coordinates booking of resident's appointments and transportation.
• Maintains file drawers in an orderly and efficient manner.
• Keep unit specific information in order, i.e., meal intake sheets, staff assignments, team sheets, etc.
• Maintain medical records, i.e. resident charts, discharge records, testing results, consultant reports in accordance with facility guidelines.
• Assist the Unit Manager in whichever way she/he deems necessary to ensure and efficient operation of the Nursing Unit.
• Participate in survey inspections as directed by Unit Manager.
• Review unit calendar for appointments and ensure the paperwork is prepared ahead of the scheduled appointment.
• Split time evenly between assigned units.
• Provide front desk receptionist support as needed.
• Maintain a professional business appearance.
• Report to the Unit Manager prior to leaving the unit.
• Performs other duties as assigned by the Unit Manager.
• Abide by the Standards of Conduct which is the basis for the Organizational Integrity Program.
• Compliance with Health Information privacy (HIPPA) related laws and regulations.