Medical Coordinator

Job Title: Medical Coordinator
Employer: Chesterwye Center, Inc.
Department: Quality Enhancement
Reports to: Director of Quality Enhancement
FLSA Status: Non-Exempt
Pay Range: $21 to $23
Classification: Full Time, Monday – Friday, Some Weekends (Once Per Quarter)
Effective Date: 12/10/2024; Updated: 06/26/2026
Job Responsibilities:
• Coordinate healthcare appointments for clients, managing and logging details
regarding missed, canceled, or rescheduled appointments.
• Facilitate communication between healthcare providers and nursing staff.
• Manage the 90-day PMOF log and ensure physician signatures are obtained before
expiration.
• Oversee medical record compliance, including file management and updates to
Primary Care Provider (PCP) records.
• Give medical updates to the operation staff prior to the individuals' PCP meetings.
• Attend PCP meetings as required.
• Handle distribution and logging of medications, MARs, PMOFs, and medications to
Residential staff.
• Facilitating distribution of medications to Residential staff, medication reconciliation,
and logging on eMAR.
• Support the RN by reviewing eMARs, the electronic medical record system, and
Medication Binders.
• Maintain organization and compliance of individual binders in the Medical Room.
• Deliver basic first aid and medication administration in the Medical Office as needed.
• Perform clerical duties to support compliance with OHCQ/DDA licensing and MBON
requirements.
• Manage inventory and order medical supplies for Medical Offices and Residential
homes.
• Handle pharmacy orders and verify deliveries.
• Prepare and distribute communications from the Medical Services department.
• Assist/ support with transporting individuals to healthcare appointments as required,
ensuring safe use of mobility aids.
• Train Direct Support Professionals (DSPs) in the use of Assistive Technology.
• Advocate for client rights and dignity.
• Adjust work hours as necessary to meet the health care needs of the people supported.
• Provide direct support to ensure adequate care and staffing ratios.
• Perform additional duties as directed by the Supervisor

Employee Benefits:
• Health (Vision included)
• Prescription Drug
• Dental
• Short and Long Term Disabilities
• Accidental Death and Dismemberment
• Term Life Insurance
• Group Basic Life and AD&D (100% employer paid)
• Traditional & Roth 401(k) Plans & Employer match
• Vacation
• Sick Leave
• Holidays
• Military Service Leave
• MD Sick and Safe Leave
• Voting leave
• Employee Referral Bonus
• Club One Gym Membership Discount
• Supplemental Insurance Plans (AFLAC)