Medical Records Clerk
Summary
Maintains and releases patient medical records with strict confidentiality, accuracy, and HIPAA compliance, handling requests via fax, mail, email, and in-person.
Position Summary
To ensure that all patient(s) records are reviewed and accurate prior to releasing patient records’ in a timely manner, maintaining patient confidentiality, accuracy and respect at all times.
Schedule:
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Flexible, may require some evening and weekends
Primary Duties and Responsibilities
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Prepare patients’ charts accurately and appropriately, based on the specificity of the request.
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Ensure that the requested medical records are organized, accurate and complete.
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Verify patient(s) information via ICCONS
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Timely release of patients’ records to all requestors, via:
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Fax
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In-person
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Mail
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Email
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Review of all Legal and Governmental patient charts inquiries and requests, prior to release.
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Safeguard patient records and ensuring that everyone complies with HIPAA standards (confidentiality) at all times.
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Release of medical records in compliance with Patient Health Information Release Protocol.
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Create digital copies of requested medical records and store electronically.
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Upkeep and maintenance of Medical Records Release/Transfer Matrix.
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Follow-up on pending release of patient records.
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Creation of Declaration of Records, if needed.
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Weekly submission of Records Transfer Report to QA/QM Director.
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Prepare invoices, if needed.
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Other duties as assigned by supervisor.