Medical Secretary, Ontario Fetal Centre

Sinai Health is looking for a Medical Secretary, Ontario Fetal Centre.
The position of Medical Secretary is for the Women's unit located on the 3rd floor of 700 University Ave.
About our unit
This specialized clinic-style unit is a part of Mount Sinai Hospital with two convenient sites at 700 and 600 University Avenue that run Monday to Friday. The program is a comprehensive service, dedicated to enhancing the well-being of both the mother and the fetus. We offer a range of services, including fetal ultrasound, assessment, early detection, in-utero therapy, and treatment. Collaborating with SickKids, our program delivers expert care in addressing fetal anomalies and in-utero surgical procedures.
Our primary focus is on the early identification of various conditions, such as preterm birth, fetal anomalies, placental health issues, and infectious diseases. Through timely surgical consultations and interventions, we aim to improve the long-term health outcomes for neonates.
In this role you will:

Schedule appointments and register patients electronically
Answer telephone calls; refer urgent calls to the appropriate team member
Prepare invoices for patients
Fax appointment notifications and coordinate specialist consults for patients
Notify patients of appointment times and requirements for their visit
Provide general clinical administration support for the department
Prepare new patient charts, filing of medical information and diagnostic test results in patient charts
Prepare and submit monthly statistics
Book patients for procedures on electronic booking system
Recalling old files/archiving files with off-site storage company
Daily entry and maintenance of logs
Ordering supplies/printing of forms
Perform other duties consistent with the job classification as required

Job Requirements:
Mandatory

Successful completion of a diploma or degree from an accredited educational institution, with preference given to those who have graduated from a Medical Secretary program
1 year of experience in an office support role, preferably in a healthcare setting

Preferred

Working knowledge of CIS, ASTRAIA and POWERCHART

Skills and Knowledge

Good knowledge of medical terminology
Advanced computer skills in Microsoft Word, Excel and PowerPoint
Excellent customer service, problem solving and conflict resolution skills
Demonstrated organizational and multitasking skills, including the ability to prioritize tasks
Effective verbal and written skills
Ability to work effectively as a strong team player on a multidisciplinary team, in a fast-paced environment
Demonstrated maturity and an ability to effectively interact with all levels of staff, patients and their families
Ability to be compassionate with patients/couples with pregnancy complications
Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build a career in health care administration, apply now and let us know why you would be a great addition to our team.