Medical Staff Administration Committee Coordinator

Job Description

Summary:
Under the direction of the Medical Staff Governance and Committee Coordination Manager, the Committee Coordinator is responsible for developing and overseeing processes related to the operation of the Medical Staff/Performance Improvement Committees, Medical Staff Governance including Rules and Regulations, Medical Staff Elections, Committee Appointments and regulatory compliance, as identified in the Medical Staff Bylaws, Rules and Regulations and the Performance Improvement Plan, and as assigned by Management. Processes are to be in accordance with accreditation, regulatory and licensing requirements and with consideration of state-of-the-art approaches in the field of operations management. The individual must demonstrate initiative, independent decision making, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the Department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business. Liaison between Medical Staff Officers and Medical Staff Office, as it relates to Medical Staff/Performance Improvement Committees, peer review, quality improvement efforts, and Medical Staff Governance.

Qualifications

Education:
• High School Diploma/GED, Two years of college with courses in medical terminology and business software applications (i.e., MS Word, Excel, PowerPoint.) (Minimum)
• Assoc. Degree/College Diploma, Comparable level of education, training and experience considered. (Preferred)

Work Experience:
•Two years healthcare experience in a medical staff services or quality improvement position, demonstrating ability to work independently or with minimal supervision; ability to identify problems and resourcefulness to resolve them independently and on own initiative.
•Advanced minute-taking experience required.
•Extensive experience in Microsoft Word, Excel and Outlook.
•Experience demonstrating the ability to handle multiple tasks frequently with short timelines, to prioritize and organize work, and to complete assignments in a timely, accurate manner on one’s own accord.
•Comparable level of education, training and experience considered.

Skills, Knowledge and Abilities:
•Time Management - Ability to handle multiple demands and/or manage complex and competing priorities; •Demonstrates leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow.
•Communication - Ability to convey and/or receive written/verbal information to/from various audiences in different formats; •Advanced minute-taking experience required.
•Ability to interact effectively with Medical Staff Leadership, Senior Executive Management, Directors, Managers, Physicians, internal staff and representatives of public agencies and businesses.
•Possesses advanced and effective verbal and /written communication skills and with excellent customer-relation skills.
•Technical - Ability to apply knowledge of information software and/or hardware to provide solutions and/or support; •Ability to create workbook spreadsheets, establishing data bases to produce recurring reports, special reports as needed, and to provide the systems to keep permanent departmental records and files.
•Extensive experience in Excel spreadsheet programs and presentation applications (i.e. Microsoft Excel and PowerPoint).
•Extensive experience in Microsoft Word. Ability to wordprocess at a minimum of 60 WPM. Ability to edit material and ensure correct punctuation, spelling and grammar.
•Demonstrates ability to compose letters, policy statements, procedure manuals and reports on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.
•Analytical - Ability to apply critical thinking to analyze and interpret information and/or data; •Ability to perform simple mathematical calculations.
•Ability to work independently under pressure and use independent judgment.
•Regulatory - Ability to interpret and apply knowledge of State, Federal and Agency standards to comply with regulations; •Knowledge and understanding of the regulatory and administrative policies and procedures that apply to the work of meeting management including TJC, federal, state and local standards as well as parliamentary procedure (Robert’s Rules of Order.)
•Time Management - Ability to handle multiple demands and/or manage complex and competing priorities; •Experience demonstrating the ability to handle multiple tasks frequently with short timelines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.