Medicine - Office Assistant

POSITION TITLE: Executive Administrative Assistant - Part
Time (8-10 hours weekly)

DEPARTMENT: Medicine

REPORTS TO: Department of Medicine Administrator

LOCATION: Satellite Location (Ruppert Health Center)

RESPONSIBLITIES:

• Serves as a backup for the GIM Division. Maintains calendars fordepartment faculty, coordinates schedule, and provides transcription, travelarrangements, meetings, and conferences. Other related duties as required.Maintains strictest confidentiality.

• Assigns clinical schedules.

• Back up to the DOM administrator for payroll and assistant manager ofGIM staff.

• Assign clinical duties to support staff.

• Provide support for assigned faculty, including but not limited to,maintaining calendars, arrange travel, and renew all licensure and requiredmemberships, and transcription as needed.

• Answers all telephone calls and handles calls appropriately.

• Copies, mails, fax and distribute all correspondence within a 24-hourperiod. Performs faxing and copying as needed for the division.

• Handles confidential matters concerning the department policies andpractices.

• Exhibits excellent customer relations with physicians, coworkers, andcommunity and referral sources.

• Complete and sending of daily/weekly weekend schedule email.

• Informs Supervisor of operational problems.

• Assists when requested with special projects

• Jobholder must demonstrate current competencies applicable to the jobposition.

• Performs other duties as assigned.

QUALIFICATIONS:

• High school diploma or equivalent.

• Experience with medical terminology.

• Excellent verbal and written communication skills, able to compose owncorrespondence and ability to gain the confidence of others.

• Excellent interpersonal skills to work appropriately with physicians,nurses, administration and ancillary personnel.

• Mastery of accepted general office practices and knowledge of protocolsunique to the division. Ability to perceive and understand broad objectives andto organize time and material toward it.

• Ability to multitask.

• Ability to prepare research grant applications, abstracts, as well asmanuscript preparation and editing.

• Must have advanced knowledge of word processing concepts, spreadsheetsprograms and databases (Word, Excel, Power Pont and Access).

• Must be proficient in medical transcription

• Minimum of two-year’ experience in a medical office setting.

Posting Dates: From: 10/12/18 To: 10/16/18

Interested applicants mustcomplete an Internal Job Application form located at the Administrative Office andcontact Buffy Fauver at ext. 7164.