Mid-Level Executive Assistant (C Suite Experience Preferred)
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We are seeking a highly organized and proactive Executive Assistant with around 3–8 years of professional experience to provide high-level administrative and operational support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism.
Salary: $30-36/hour depending on experience
This role is fully onsite for the 1st 6 months (hybrid potential after that initial training period)
Responsibilities:
- Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
- Manage and prioritize incoming communications (email, phone, correspondence) on behalf of executives
- Prepare, edit, and format reports, presentations, and internal/external communications
- Coordinate domestic and international travel arrangements and prepare detailed itineraries
- Organize and support executive meetings, board meetings, and special events, including agenda preparation and minute-taking
- Maintain confidential files, records, and sensitive information with discretion
- Support expense reporting, budget tracking, and invoice processing
Requirements:
- 3+ years related work experience
- C-Suite experience highly preferred