Middle School Administrative Assistant (Immediate Hire)

Full-Time, 12 months, Staff - Salary Non-Exempt

Key School is seeking a proactive, welcoming, and highly organized full-time (12-month) Middle School Administrative Assistant for the 2026-2027 academic year. This position will provide direct support to the Middle School office, faculty, students, and families to ensure the effective operation of the Middle School.

Job Responsibilities

Daily Responsibilities:

• Provide support to the Middle School Head such as maintaining calendars and appointments.
• Coordinate all email communications to families.
• Support attendance process by checking emails, voicemails, and fielding phone calls regarding student attendance.
• Collect and prepare Daily News announcements each day.
• Assist with break/recess duties to provide student support, maintain a safe and positive environment.
• Partner, coordinate and provide administrative support to the other office administrative assistant.

Ongoing Responsibilities:

• Maintain spreadsheet of Middle School budget in Google Docs
• Faculty support:
• Ordering supplies
• Coordinating and sending email communications
• Ensuring permission forms are posted on Key’s website
• Provide administrative support for grade reports and record keeping
• Maintain trimesters and records in Senior Systems with support from IT
• Maintain Middle School bulletin boards in common areas
• Provide administrative support for Faculty meetings
• Set up PickATime software with IT for Parent/Teacher conferences, and do all corresponding communication with parents and Faculty
• Cover for the other Middle School office administrative assistant responsibilities as needed

Annual Responsibilities:

• Support Faculty in ordering their yearly supplies by setting up profiles under a school account
• Schedule Faculty evaluations and class visits with the Middle School Head and Director of Curriculum.
• Work with Scheduling Team to create overall Middle School master schedule
  • Import all scheduling data into Student Information System prior to the start of school and produce printed schedules for teachers and students
• Create Lunch / Recess Duty Schedule prior to beginning of each academic year
• Provide organizational support for special division and community events (e.g. Back to School Night)
• Provide administrative support for opening of school

Ideal Candidate possesses the following characteristics

• Strong writing and editing skills
• The ability to work independently and be self-motivated
• The ability to work collaboratively and cooperatively with the other administrative assistant in the Middle School Office
• A demonstrated commitment to confidentiality and professionalism
• Solid technical skills in Google Workspace and the ability to use the school’s database (Student Information System)
• A high level of cultural responsiveness Friendly, patient and calm disposition, especially with children
• Demonstrated ability to handle multiple tasks at once with attention to detail