Ministry Assistant

overview of position

Ministry Assistants are responsible for coordinating and organizing issues related to operations of ministries, communicating with staff and congregants, and acting as a resource and assistant to the pastors/directors to whom he/she reports. Each ministry assistant plays a vital role in the accomplishment of ministry.

Responsibilities

• Provide turnkey administrative support as the ‘face’ of your assigned ministry.
• Maintain supervisor’s calendar and make appointments via email and phone
• Help maintain excellent communication between all departments within the church, as well as key members of the congregation
• Monitor ministry budget, process all financial requests, receipts, reimbursements.
• Order and maintain ministry supplies, resource/study books & other materials
• Duplicate, collate and distribute materials
• Plan and execute details related to special events, training programs, retreats, and meetings
• Create documents, spreadsheets, and presentations when needed
• Maintain confidential information related to the church, pastors and congregants
• Maintain and adjust web pages for the ministries served ensuring they are up to date, accurate and in keeping with standards
• Maintain accurate data related to the ministries served and assist with various database components
• Create and submit needed financial vouchers for pastors and ministry events in accordance with church policy
• Assist other ministry assistants with special events or tasks as needed or requested
• Complete other tasks as assigned by supervisors
• Attend weekly staff meetings, all church staff meetings and ministry retreats as requested

PHYSICAL REQUIREMENTS

• Must be able to sit and type for extended periods of time
• Must be able to lift 20 pounds