MSTC Warehouse Coordinator

POSITION SUMMARY

The Purchasing/Warehouse Coordinator, under the direction of the Purchasing Manager will accurately maintain and further enhance the FoodTrak database and associated processes. The Purchasing/Warehouse Coordinator will assist with Casino-wide inventory management including maintaining par’s, obtaining bids, and managing transfers to inventory locations. The Purchasing Coordinator will work with departments in sourcing needed products per specifications requested while obtaining competitive pricing. Carries out and administers all policies and procedures for this department.

JOB DUTIES AND RESPONSIBILITIES:

• Accurately maintain FoodTrak for all related processes assigned.
• Verifies specifications of purchase requests and obtains purchase approval. Prepares, tracks and files completed purchase orders.
• Research and source for new items and materials. Coordinates with departments and communicates with suppliers to obtain competitive pricing for the specifications requested.
• Assists and serves as backup in receiving. For all received goods, must compares and confirm prices, specifications and delivery dates to purchase orders, and notifies and resolves any shipping discrepancies or errors with suppliers.
• Assists and serves as back up in expediting delivery of purchases to end user or department.
• Investigates defective or unacceptable goods or services complaints with original purchase requestor, users, vendors and others to determine source of trouble and takes corrective action.
• Tracks receiving documentation and verifies accuracy of vendor invoices. Prepares vendor invoices for payment approval.
• Accurately perform periodic and month end inventories utilizing the inventory system (FoodTrak), and manually as needed at the designated times to ensure appropriate cut-offs for accounting purposes.
• Tracks inventory of stocked items, sets reorder limits (pars) and ensures essential items are sufficiently on hand for the warehouse, and assisting as needed for the F&B operations. Documents and delivers stocked items at the request of department users, following delivery/transfer schedules.
• Books all travel and off site training for Casino personnel
• Keeps information/documentation accessible through comprehensive filing system. Maintains a comprehensive filing system of the vendors and contracts.
• Review all purchase orders to established budgets, and invoices, and obtains appropriate authorization and signatures.
• Receive and open appropriate mail, while date stamping and distributing accordingly.
• Establish and implement policies and procedures relating to the Purchasing department.
• Responsible for assisting with developing and accurately maintaining Casino Fixed Assets and inventory tracking.
• Complies with the Cahuilla Casino policy and standard operating procedures.
• Performs other duties as assigned or requested.
• Must be able to lift over 50 pounds