Nutrition Supply Buyer

Are you organized, detail-oriented, and comfortable with both hands-on work and managing inventory? Join our Nutrition Services team as a Supply Buyer!

In this role, you'll be responsible for ordering, receiving, and maintaining food and nutrition supplies for Good Samaritan Hospital. You'll work closely with leaders, vendors, and team members to ensure products are available when needed and inventory levels remain accurate. This position includes purchasing, inventory management, invoice review, and vendor communication, along with physically receiving and putting away deliveries.

We're looking for someone who has experience with purchasing and inventory management and can balance the administrative and financial responsibilities of the role with the physical demands of receiving, stocking, and organizing supplies. Strong attention to detail, communication skills, and the ability to work independently are key to success in this position.

If you enjoy a fast-paced environment where you can make a direct impact on operations and patient care support, we'd love to hear from you!

Location: Good Samaritan Hospital, 375 Dixmyth Ave, Cincinnati, OH, 45220

Work Schedule:

• Full-time (40 hours/week)
• Day Shift
• No Weekend rotation
• Holiday rotation, closed on Thanksgiving and Christmas

Incentives & Benefits:

*We offer a comprehensive benefits package—including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page

Job Requirements:

• High School Diploma or GED 1 year equivalent relevant experience or 1 year in prior TriHealth Nutrition role is acceptable in lieu of minimum education (Required)
• Proficiency using Microsoft Office programs
• Knowledge PO
• Familiarity with Supply Chain and Project Management
• Personal Computer experience
• Strong written and verbal skills
• Analyze spending data, inventory levels, and product demand
• Strong organizational skills

Job Overview:

This position will manage the purchasing process for all nutrition supplies while ensuring compliance with all contracts. Buyer will work closely with site leaders as well as offsite leaders to order and fill all department requisitions. This position will be responsible for maintaining good vendor relationships and tracking any issues with service. It will be responsible for reviewing vendor invoicing upon delivery of products and must report any discrepancies to the vendor as well as site leader. The buyer must communicate any issues or changes with established delivery days/times to site leader. The position will work directly with the purchasing department on special order items and maintenance of items through LAWSON. It is responsible for substitutions of any out-of-stock items and for communicating with the clinical nutrition team on any potential barriers for filling patient items. Must complete inventory a minimum of 3 times weekly and maintain and adjust par levels as usage fluctuates. Additional duties include receiving all supply trucks and verifying products. Buyer must oversee and assist the team member/s who is stocking shelves post-delivery. The buyer will ensure regulatory compliance as it relates to stock room/refrigeration cleanliness, organization, rotating and labeling. This includes joint commission compliance for all areas in which the buyer purchases for. Buyer will manage courier service for all offsite locations receiving supply through nutrition services. This position will maintain good communication will all contacts requesting department requisitions. It will ensure proper charges are documented and communicated to the nutrition administrator so that invoices are charged to the correct departments. Buyer will schedule all pick-ups directly with requesting party and is responsible for fulfilling requisition at agreed upon time.

Job Responsibilities:

• Procurement & Contract Compliance - Manage the purchasing process for all nutrition supplies. - Ensure all orders comply with established contracts and organizational standards. - Coordinate with the purchasing department on special orders and LAWSON item maintenance.
• Vendor & Delivery Management - Maintain strong vendor relationships and track service issues. - Review and verify vendor invoices upon delivery, reporting discrepancies to vendors and site leaders. - Communicate changes or issues with delivery schedules to appropriate leaders.
• Inventory Control & Stockroom Oversight - Conduct inventory at least three times weekly and adjust par levels based on usage. - Oversee receiving of supply trucks, verify products, and support staff with stocking. - Ensure regulatory compliance for storage areas, including cleanliness, organization, rotation, and labeling.
• Requisition Fulfillment & Communication - Collaborate with site and offsite leaders to process and fulfill all department requisitions. - Manage courier services for offsite locations. - Ensure accurate charge documentation and communicate billing details to the nutrition administrator.
• Substitutions & Clinical Support Coordination - Identify and manage substitutions for out‑of‑stock items. - Communicate potential supply barriers to the clinical nutrition team. - Schedule and coordinate pick‑ups with requesting parties and ensure timely fulfillment
  

Working Conditions:

Bending - Frequently
Climbing - Rarely
Concentrating - Consistently
Continuous Learning - Frequently
Hearing: Conversation - Consistently
Hearing: Other Sounds - Consistently
Interpersonal Communication - Consistently
Kneeling - Frequently
Lifting <10 Lbs. - Occasionally
Lifting 50+ Lbs. - Occasionally
Lifting <50 Lbs. - Consistently
Pulling - Consistently
Pushing - Consistently
Reaching - Consistently
Reading - Consistently
Sitting - Occasionally
Standing - Occasionally
Stooping - Occasionally
Talking - Consistently
Thinking/Reasoning - Consistently
Use of Hands - Consistently
Color Vision - Rarely
Visual Acuity: Far - Rarely
Visual Acuity: Near - Rarely
Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS...
• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...
• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS...
• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...
• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...
• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community