Office Accounting Manager

ABOUT LAGUNA PLAYHOUSE

Laguna Playhouse is a nationally acclaimed, non-profit, professional theatre located steps away from the Pacific Ocean in the charming arts colony of Laguna Beach, California. As a cultural anchor for our community and a leader in contemporary American theatre, we produce innovative plays and musicals that entertain, challenge, and inspire diverse audiences. With an annual budget of [amount] and a dynamic team of artists and administrators, we maintain the highest standards of financial stewardship while advancing our artistic mission.

ABOUT THE CULTURE

Laguna Playhouse fosters a collaborative, inclusive, and creatively enriching environment that encourages authenticity and bold ideas. We are deeply committed to equity, diversity, and inclusion, and strongly encourage applications from individuals who identify as Black, Indigenous, People of Color, women, transgender, non-binary, and those from communities historically underrepresented in the theater industry.

The right candidate will be highly organized, detail-oriented, and passionate about supporting a thriving, mission-driven performing arts organization. You will work cross-functionally with leadership, artistic staff, and development teams to maintain financial accuracy and operational excellence. This role values integrity, proactive communication, and the ability to manage multiple priorities in a dynamic nonprofit environment.

KEY RESPONSIBILITIES

Financial Oversight & Reporting

• Prepare, review, and reconcile monthly accounting reports ensuring accuracy and completeness
• Maintain general ledger accounts and ensure proper account coding and categorization
• Prepare financial statements, balance sheets, and reports for management and board review
• Support annual audit process and maintain audit-ready documentation and records

Banking & Cash Management

• Manage banking relationships, account activity, and coordination with financial institutions
• Oversee cash handling procedures, deposits, and bank reconciliations
• Monitor account activity for compliance and accuracy
• Establish and maintain banking protocols and internal controls
• Insurance & Lease Administration
• Manage organizational insurance policies, renewals, and claims administration
• Ensure insurance compliance and maintain documentation
• Administer facility and equipment leases including payments, renewals, and compliance tracking
• Coordinate with vendors and insurance carriers regarding policy updates

Bookkeeping & Payroll Support

• Provide backup support to the Bookkeeper with daily cash handling and accounts receivable
• Assist with payroll processing, verification, and distribution
• Support expense management using platforms such as Ramp and QuickBooks Online (QBO)
• Maintain accurate records and reconciliation of expense reports
• Development & Donor Coordination (Temporary)
• Assist in reconciling donations, pledges, and contributions
• Help forecast pledge collection and support donor recognition processes
• Coordinate with Development team on financial aspects of campaigns
• Maintain donor financial records and reporting
• HR & Benefits Administration (Temporary, Until Executive & Artistic Associate Onboarded)
• Provide administrative support for HR and employee benefits administration
• Process benefits documentation, enrollment changes, and employee records
• Assist with payroll-related HR coordination
• Maintain confidentiality of sensitive employee information

Vendor Management

• Handle vendor ordering, contracts, and invoice processing
• Manage vendor relationships during organizational transitions
• Coordinate vendor payments and maintain vendor records
• Serve as partial backup/support for ongoing vendor management
• Documentation & Compliance
• Maintain organized financial files, records, and documentation
• Ensure compliance with nonprofit financial reporting requirements
• Prepare reports and support financial analysis as requested by management
• Manage confidential financial information with discretion