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EPOS

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Office Admin (Contract)

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

Office Operations & Facilities:

  • Manage overall office operations and administrative functions
  • Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization
  • Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements
  • Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution
  • Manage office facilities, maintenance, repairs, and workplace safety compliance
  • Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.)
  • Monitor and control office operating budget and expenses

HR Operations:

  • Support HR operational processes including onboarding and offboarding
  • Manage employee records, documentation, and HR filing systems
  • Coordinate HR administration such as letters, confirmations, and internal HR updates
  • Assist in attendance tracking, leave administration, and payroll input support (if applicable)
  • Ensure HR policies and procedures are properly implemented in daily operations
  • Support employee engagement activities and internal communications

General:

  • Ensure compliance with company policies and regulatory requirements
  • Drive continuous improvement in office and HR operational efficiency
  • Act as key liaison between management, employees, and external service providers

Requirements

  • 3+ years of experience in office operations and HR administration.
  • Strong experience in managing office agreements, utilities, and vendor contracts.
  • Good understanding of HR operations and employment practices.
  • Experience with budgeting and cost control.
  • Strong communication skills and experience working with management stakeholders.
  • Experience with onboarding and offboarding, including managing employee records and documentation.
  • Experience with leave and attendance administration, as well as providing payroll input support.
  • Experience using an HRMS.
  • Eligible to work in Malaysia.

Benefits

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What this application asks

workable

First name, Last name, Email, Phone, Address, Photo, Resume, Notice Period, Expected Salary (Monthly), Current Salary (Monthly), By submitting your application to EPOS Company, you acknowledge and consent to the collection, use, and processing of your personal data for recruitment and employment-related purposes. Your information may be shared internally with relevant hiring managers and HR personnel for the purpose of evaluating your suitability for the position. We may retain your data for a reasonable period to consider you for future opportunities unless you request otherwise. We are committed to handling your data responsibly and securely, in accordance with applicable data protection and privacy regulations. If you wish to access, update, or request the removal of your data, please contact us at [email protected]. By proceeding with your application, you confirm that the information provided is accurate and that you consent to the above terms.

  • Could you tell us about your experience working in office operations and HR administration? Approximately how many years have you worked in these areas, and what types of responsibilities have you handled? written answer
  • Can you describe your experience managing office agreements, utilities, and vendor contracts? What kinds of agreements or vendors have you overseen in previous roles? written answer
  • What experience do you have with budgeting and cost control in an office setting? Could you share an example of how you managed costs or contributed to budget planning? written answer
  • Can you share your experience supporting onboarding and offboarding processes? What steps have you typically managed or improved in these areas? written answer
  • What is your background in managing employee records and documentation? What systems or processes have you used to ensure accuracy and compliance? written answer
  • Could you describe your experience with leave and attendance administration? What tools or methods have you used to track and manage this information? written answer

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