Office Admin & Executive Operations Specialist

[Key Responsibilities]

-Executive Itinerary & VIP On-Site Support: End-to-end management of visiting overseas executives and management trips to Taipei. Responsible for complex agenda planning, dining reservations, local transport logistics, and providing hands-on, on-site administrative support (including accompanying executives during their visit when required) to ensure seamless business trips.

-Front Desk & Reception Operations: Handle daily front-desk operations, warmly welcome external guests, manage visitor registration, and process incoming calls, mail, and packages.

-Facility & Workplace Maintenance: Maintain a clean and productive office environment, manage pantry/office supplies inventory, and liaise with building management and facility vendors.

-Employee Experience Support: Assist with internal company events, staff engagement initiatives, and team activities to foster a positive workplace culture.

-General Administrative Support: Support routine office operations, including vendor invoice processing, expense reports, meeting scheduling, and administrative documentation.

[Requirements]

-4+ years of experience in office administration, front desk, executive support, or operations.

-Business fluency in English and Mandarin (spoken and written).

-Exceptional hospitality mindset, high adaptability, and strong crisis management skills

-High organizational efficiency and hands on to detail, and a proactive service orientation.

[Typical Experience]

-Minumum 2 years of experience in warehouse or logistics operations.

[Typical Education]

-Bachelor's degree in related field, or consideration of an equivalent combination of education and experience. Educational requirements may vary by geography.