Office Administrator &HR Executive

Job Summary

Responsible for managing comprehensive Human Resource functions and administrative duties to support organizational operations, including recruitment, payroll, employee relations, performance management, and executive support.

Responsibilities

• Manage the end-to-end recruitment process by collaborating with department heads to fulfill hiring needs efficiently
• Administer employment matters and ensure compliance with governing authorities such as MOM, CPF, WDA, and IRAS
• Process monthly payroll accurately, including overtime and allowances, and ensure timely submission of payments and statutory claims such as CPF, IR8A, IR21
• Compile and submit detailed monthly payroll reports to the Finance department
• Maintain and update leave applications and records promptly to ensure accurate tracking
• Coordinate employee performance reviews, promotions, transfers, annual increments, bonuses, and terminations to support talent management
• Organize and coordinate training programs to enhance employee skills and development
• Communicate updates on employee benefits and company policies through sessions, emails, and memos to ensure awareness
• Conduct investigations into employee disputes or misconduct to uphold workplace standards
• Implement HR initiatives and participate in ad-hoc projects and company events to foster engagement
• Manage and maintain employee personnel files and HR documentation with accuracy and confidentiality
• Provide timely HR and administrative reports to management as required
• Oversee general office administration including handling incoming calls, emails, and managing office and pantry supplies requisitions
• Manage the director’s appointment calendars and process claims efficiently
• Provide secretarial support to senior executives by scheduling meetings and arranging travel logistics
• Perform other ad-hoc duties as assigned to support organizational needs