Office Administrator (HR & Procurement)

Procurement

• Execute purchasing activities in compliance with company procurement policies and procedures.
  
• Source and evaluate suppliers, prepare RFQs, analyze quotations, and support commercial negotiations.
  
• Coordinate the full procurement cycle, including purchasing committee reporting, contract preparation, SAP purchase order creation, payment review, and contract documentation.
  
• Monitor procurement KPIs, maintain procurement records, and contribute to continuous process improvements.
  

Administration

• Oversee daily office operations and ensure a safe, organized, and efficient workplace environment.
  
• Manage office supplies inventory, replenishment, and stock control.
  
• Coordinate company events, meetings, and employee engagement activities.
  
• Handle correspondence, courier services, document management, and filing systems.
  
• Liaise with building management and external vendors regarding maintenance, repairs, cleaning, and facility services.
  
• Support new employee onboarding by coordinating workspace setup, access cards, equipment allocation, and office orientation.
  
• Arrange business travel, accommodation, and visa processing for employees.
  
• Provide administrative support to the HR team and Admin Manager as required.
  
• Perform additional duties assigned by management.
  

Requirements

• Bachelor's Degree in Business Administration, Supply Chain Management, or a related field.
  
• Minimum 5 years of experience in procurement, administration, or a combined procurement and administration role.
  
• Experience working within a multinational organization is preferred.
  
• Strong knowledge of procurement processes, supplier management, and contract administration.
  
• Proficiency in SAP or other ERP systems.
  
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
  
• Excellent organizational, multitasking, and problem-solving abilities.
  
• Strong communication and stakeholder management skills.
  
• Fluent in English, both written and spoken.
  
• Chinese and/or Arabic language skills will be considered an advantage.
  
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
  
• Willingness to travel when required.
  

Benefits

• Competitive monthly salary of AED 10,000 – AED 15,000.
  
• Opportunity to work within a multinational business environment.
  
• Professional development and career growth opportunities.
  
• Exposure to procurement, administration, and cross-functional business operations.
  
• Collaborative and professional workplace culture.
  
• Company-sponsored business travel as required.
  
• Standard UAE employment benefits in accordance with UAE Labour Law.