Office Administrator
You will provide comprehensive administrative support to the data center management team, handling scheduling, correspondence, and document preparation. You will coordinate visitor access and contractor onboarding while enforcing security and access control protocols. You will manage day-to-day office operations, supplies, and equipment, coordinate with facility and IT teams, and maintain accurate records and documentation. You will assist in planning and executing events, track and process expenses, support safety drills and emergency response procedures, and communicate with internal and external stakeholders as a primary point of contact.
Responsibilities
- Provide comprehensive administrative support
- Coordinate visitor access and enforce security protocols
- Facilitate onboarding for contractors and vendors
- Serve as point of contact for internal and external communications
- Coordinate logistics with facility and IT teams
- Oversee day-to-day office operations and supplies
- Maintain documentation and administrative records
- Manage access control systems and visitor logs
- Plan and coordinate events and related logistics
- Process and track expenses and assist with budget reporting
- Support safety protocols and participate in emergency drills
- Handle sensitive information with discretion
Requirements
- 1-3 years experience as Office Manager or Executive Assistant or similar
- Effective oral and written communication skills
- Strong organizational and planning skills
- Excellent judgment and decision-making abilities
- Must pass a motor vehicle check
- Must have reliable personal transportation to the work site
- Bilingual English and Spanish is a plus
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability insurance
- Long-term disability insurance
- Paid time off