Office Administrator- Immigration Coordination
Towne Kids is looking for an Office Administrator who loves keeping things running smoothly and takes pride in creating an organized, welcoming, and efficient workplace. You’ll also support immigration-related processes by helping track timelines, gather documentation, and coordinate with partners to keep everything on track. If you’re someone who’s detail-oriented, dependable, and enjoys wearing multiple hats, this role offers a great mix of operations and specialized administrative support. Prior immigration experience is not required.
Strong office, administrative, or HR experience is the foundation; Towne Kids will provide full training on the immigration and licensure specifics. If you are organized, detail-oriented, and dependable, this role was built for you!
General Office Support
- Contribute to cross-functional projects and company initiatives as needed in alignment with role responsibilities
- Handle sensitive information with discretion, professionalism, and attention to detail
- Lead coordination of meetings, schedules, and in-office logistics, supporting leadership and team productivity
- Establish and maintain organized systems for documents, records, and administrative workflows
- Drive onboarding logistics for new hires, including workspace setup, materials, and coordination of internal processes
- Continuously identify and implement improvements to administrative processes, creating efficiencies and elevating the overall office experience
Immigration & Compliance Support
- Provide administrative coordination for employment-based immigration processes in partnership with external counsel
- Track visa timelines, documentation, and deadlines to ensure smooth and compliant processing
- Assist in gathering and preparing required materials for filings and renewals
- Maintain accurate and confidential immigration records
- Maintain a real-time licensure tracking system; monitor renewal dates and upcoming requirements.
- Serve as a support point of contact for employees, directing questions and coordinating next steps as appropriate
- Maintain accurate records in Quickbase (tracking platform); identify opportunities to improve tracking and workflow efficiency.
- Support process documentation and contribute to building out internal immigration and licensure workflows over time