Office Administrator

Position Description

Job title	Office Administrator	FLSA Code	Exempt
Reports to	Sr Executive Administrator	Approved By	Ryan Carlson, SVP of HR
Location	Tallahassee	Original Date	8/12/25
EEO	First/Mid Offs & Mgrs.	Revised Date

Job Summary

The Administrative Assistant is responsible for directing and coordinating all the administrative functions of the corporate office.

Essential Duties and Responsibilities

1. Demonstrates the “Golden Rule” of treating others the way we wish to be treated in all actions and communications.
2. Acts as first impression and office ambassador. Must be hospitable to guest and visitors.
3. Manages to ensure effective telephone and mail communications both internally and externally to maintain professional image.
4. Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
5. Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions. Large purchases will require approval from Supervisor.
6. Responsible for all incoming mail sorting & distribution and outgoing mail for corporate staff.
7. Maintaining and ordering office supplies.
8. Responsible for company car maintenance and cleaning.
9. Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
10. Responsible for maintaining facility office bookings, coordinating meetings and trainings, ordering and setting up office luncheons, scheduling restaurant reservations, hotel accommodations for visiting team members, and office alarm system, to include adding/removing personnel from alarm.com user access list.
11. Responsible for the organization of main storage areas for corporate office
12. Serve as primary point of contact for office alarm system.
13. Coordinates schedules for corporate office employees as needed.
14. Participates as needed in special department projects.
15. Other duties as assigned.