Office & Operations Manager

Office & Operations Manager

12-month fixed-term contract (Maternity Cover)

Office Location: Molesey, KT8

Hours: Part-time, ideally 5 mornings per week

Salary: £13-£15 per hour Start Date: July 2026

THE ROLE

They are looking for someone to cover maternity leave for their current Office Manager, with the opportunity for the role becoming permanent for the right person. You'll be part of the operational backbone of the business, managing payroll preparation, supplier payments, HR processes, client aftercare, and the many day-to-day tasks that keep a busy team running smoothly. You'll work directly with the two founders and across every part of the company. You'll receive thorough training during your first few weeks, and have clear systems and processes to work from. What they require is someone who is able to work proactively within those systems, make clear concise judgment on tasks and take independent action when something needs to be done.

WHAT YOU’LL BE DOING Financial

Processing supplier invoices through Dext and reconciling against purchase orders in Xero

Managing weekly supplier payment runs (card, BACS via Tide, and payment portals)

Chasing overdue client invoices and flagging anything over three weeks to management

Uploading bank statements and receipts for quarterly VAT returns

Liaising with our external bookkeeping team on outstanding items

Payroll

Preparing monthly payroll data - overtime, travel time, and personal expenses - from Xero Projects

Building and submitting the payroll summary in ClickUp for director approval

Entering approved hours into BrightPay and coordinating with our payroll accountant

Managing Modulr batch payments once payroll is finalised and approved

Handling TOIL tracking and communicating balances to the payroll team

People Managing holiday requests end-to-end: ClickUp approval workflow, BrightPay entries, and Google Calendar

Coordinating staff reviews - scheduling, subtask allocation, and ensuring managers and reviewees are prepared

Supporting onboarding for new starters and maintaining employee records

Sending probation confirmation emails and arranging post-probation benefits (healthcare, boots, sick pay)

Office & Support Operations

Day-to-day office upkeep: stationery, supplies, weekly shop, and keeping the space tidy and functional

Managing vehicle admin reminders, fuel cards, tracker top-ups, and parking accounts

Maintaining subscriptions and liaising with software providers as needed

Supporting company client management: booking visits, drafting reports, and coordinating with the support engineer

Helping plan team socials and company events

Providing ad hoc support to the Directors as required

WHAT THEY ARE LOOKING FOR Essential

Highly organised, computer literate with strong attention to detail - this role involves use of various digital processes

Confident handling numbers and financial information (invoices, supplier payments, payroll figures)

Strong written and verbal communication - you'll be liaising with clients, suppliers, and the team daily

Proficient with Google Workspace; comfortable learning new cloud-based tools quickly

Proactive and self-managing - able to prioritise a varied workload independently

Beneficial

Experience with Xero and/or Dext

Familiarity with ClickUp, BrightPay, or Modulr

BENEFITS

Company laptop and phone

28 days holiday pro rata (including bank holidays, your birthday off, and company Christmas bonus days)

Private healthcare via Vitality (after probation) - includes dental and eyecare

Hybrid working - flexible WFH days once you're up to speed

A role with real variety and direct exposure to how a growing business operates

Genuine opportunity to become a permanent member of the team