Office and Program Coordinator
Summary
Full-time office coordinator at Caritas Family Solutions' Highland office (Foster Care department), serving as the front-line reception and administrative support for daily office operations. Duties include front desk coverage, data entry and recordkeeping, building security and equipment coordination, and managing the location's vehicle fleet (GPS reporting, maintenance, fuel card reconciliation)
Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better.
If you are kind, patient, and ready to make a difference, we would love to meet you!
Full-time employees are offered the competitive benefits outlined below:
- Generous Paid Time Off
- Paid training
- Health Insurance
- Dental and Vision
- Life insurance
- 403(b) with company contribution 5%
- Tuition reimbursement
We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.
Job Title: Office and Program Coordinator
Department: Foster Care
Status: Full-Time, Nonexempt
Reports To: Associate Program Director of Foster Care
Starting Compensation Pay: $18.00/hr
PURPOSE: The Office and Program Coordinator is often the first point of contact between Caritas Family Solutions and visitors. This position has primary responsibility for supporting the daily operations of the office. Responsibilities may include management of the office building, coordination of the Caritas vehicle fleet assigned to the location, and office functions including front desk and receptionist coverage. Work is performed under the supervision of the Office and Fleet Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Provide administrative support to the Office and Fleet Manager and departmental staff to ensure efficient daily office operations.
- Serve as the primary point of contact for visitors, vendors, and callers, delivering professional and courteous customer service.
- Maintain office security by monitoring building access and visitor activity.
- Perform general clerical and administrative duties, including data entry, recordkeeping, document management, and correspondence.
- Coordinate office equipment repairs and communicate facility maintenance needs as necessary.
- Monitor fleet usage, GPS reporting, maintenance schedules, and vehicle records.
- Assist staff with vehicle scheduling, upkeep, and compliance requirements.
- Reconcile fuel card transactions and communicate discrepancies to the Finance Department.
- Perform other duties as assigned.
Please note that the Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties, and skills required.