Office Assistant
Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work.
Job Summary
The Office Assistant supports the office by providing administrative and operational support to ensure smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.
Job Responsibilities
- Support daily office operations including reception, hospitality, and facilities upkeep.
- Maintain a clean, organized, and welcoming office environment (meeting rooms, kitchen, common areas).
- Process expense reimbursements.
- Assist with tracking budgets and expenditures.
- Serve as a point of contact for building-related matters (maintenance, parking, access, event space).
- Coordinate mail handling, office supply ordering, business cards, name plates, and directory updates.
- Schedule meetings, prepare materials, and coordinate travel arrangements.
- Provide backup for administrative support and serve as office operations lead when needed.
- Support internal events and special projects, including office renovations.
- Maintain office-specific databases and perform routine data entry.
Knowledge, Skills and Abilities
- Strong verbal and written communication skills.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Excellent organizational skills with attention to detail and ability to multitask.
- Ability to handle confidential information with discretion.
- Able to lift and carry up to 20 lbs. safely.
- Flexible working overtime when needed.
Education
A high school diploma or GED is required. A bachelor’s degree is preferred.
Experience
Requires a minimum of three (3) years of relevant administrative experience.
As published by greenhouse · 14 questions · 1 written answer
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
Short answers (6)
- Preferred First Name optional
- LinkedIn Profile optional
- Website optional
- Desired Salary optional
- Current Job Title & Company optional
- Have you ever interviewed with the firm or its affiliates before? If yes, list position and year. If no, enter "N/A".
Pick from a list (7)
- May we contact this employer? optional
- Current Residence State
- Do you possess unlimited and unrestricted authorization to work in the United States of America?
- Are you a current employee of the firm or its affiliates?
- Have you ever been employed by the firm or its affiliates?
- If you provided a phone number, do you consent to receiving follow-up communication via text message (or SMS message) regarding your application status?
- Generative AI Release
Written answers (1)
- Do you have a friend or a relative that has a relationship with the firm? If yes, list name(s) and relationship. If no, enter "N/A".