Office Assistant
Posted Updated
Job
Scope
The
purpose of this role is to ensure the smooth running and continued operations
of the clinic.
Main Responsibilities & Duties
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
- Manage office and medical supplies inventory and place orders as necessary.
- KPI’s: Report to the owner with summary, anticipate obstacles, and proactively build a plan to keep our KPIs on track.
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Keep current job descriptions on staff and maintains current records on all faculty and clinical staff including, but not limited to copies of licenses, medical liability certificates.
- Manage office budget.
- Appropriately pay bills or submit reimbursements in a timely manner for items including but not limited to travel, cell phones, pagers, renewal of subscriptions or professional memberships.
- Provide other administrative support as necessary, including scheduling meetings, maintaining calendars, doing research, and creating reports.
Requirements
Qualifications &
SKills
- Must have exceptional attention to details.
- Strong multitasking, organizational and time management skills.
- Excellent communication and interpersonal skills.
- Strong problem-solving skills and analytical abilities.
Minimum requirements
- 2-5 years of work experience in an administrative/office assistant role.
- Fluency in English is a MUST.
- Computer skills and proficiency in Microsoft Office.