OFFICE ASSISTANT II - Engineering

CLASS SUMMARY: This position is responsible for performing a variety of standard clerical and administrative tasks in support of an assigned department. Responsibilities may include preparing documents; performing standard office tasks; cash-handling; and providing customer service . May supervise and/or lead part-time staff. May handle confidential information.

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
1. Prepares and provides documents related to an assigned area, including but not limited to: preparing financial transactions,contracts, and work orders; generating reports; and/or preparing related documents.
2. Performs standard office tasks, including but not limited to: answering phones; filing; reviewing information for accuracy; updating documents; handling mail; performing data entry; compiling information and agendas; and/or maintaining department materials.
3. Creates schedules for an assigned area, including: reviewing and approving staff time cards; prioritizing and assigning work; maintaining calendars; creating meeting schedules; and performing related tasks.
4. Reviews and/or reconciles financial and related documents to ensure accuracy and completeness.
5. Reviews and verifies program related information; tracks and identifies information based on defined procedures.
6. Provides customer service, including but not limited to: cash-handling; responding to various customer issues and inquiries; describing programs to customers or vendors; providing required documents to customers; and/or directing customer questions to appropriate staff.
7. Demonstrates regular and predictable attendance, including attendance at required meetings.
This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.