Office Assistant

The CEO Office Assistant is responsible for the physical, tactical, and administrative support Jeremy needs while he is in the office. The role exists to provide the in-person execution layer that the remote Executive Assistant cannot provide. This is an execution-focused role. The person in this role serves as Jeremy’s in-person extension, making sure his physical workspace, materials, meetings, and day-to-day administrative needs are handled efficiently. The ideal candidate is highly organized, proactive, dependable, discreet, and comfortable operating with minimal hand-holding.

Title: CEO Office Assistant (In-Person)

Location: Virginia Beach, VA (on-site)

Reports To: Executive Assistant to CEO

Works Directly With: CEO

ROLE PURPOSE

The CEO Office Assistant is responsible for the physical, tactical, and administrative support Jeremy needs while he is in the office. The role exists to provide the in-person execution layer that the remote Executive Assistant cannot provide.

This is an execution-focused role. The person in this role serves as Jeremy’s in-person extension, making sure his physical workspace, materials, meetings, and day-to-day administrative needs are handled efficiently.

The ideal candidate is highly organized, proactive, dependable, discreet, and comfortable operating with minimal hand-holding.

CORE RESPONSIBILITIES

• CEO Office Support: Keep Jeremy’s workspace organized, stocked, and ready for the day.
• Physical Materials: Organize, receive, move, track, and manage ISI boxes, materials, packages, and other physical items.
• Office Readiness: Maintain office and fridge supplies and identify when items need to be replenished.
• Meeting Support: Know Jeremy’s upcoming schedule and help ensure he has the materials, information, and physical setup needed for his next meeting.
• In-Person Meeting Support: Sit in meetings when requested, take notes, capture action items, and assist with follow-up.
• Administrative Execution: Handle miscellaneous in-person administrative tasks that cannot efficiently be completed remotely.
• Errands & Logistics: Coordinate or complete occasional local pickups, drop-offs, deliveries, and other time-sensitive physical tasks.
• Communication: Keep the Executive Assistant informed of completed tasks, outstanding items, and anything requiring follow-up.

IDEAL CANDIDATE

• Extremely organized and detail-oriented
• Proactive and naturally anticipates needs
• Comfortable handling whatever needs to get done
• Professional and discreet around confidential information
• Reliable and punctual
• Comfortable working directly with a CEO
• A strong communicator