Office Assistant
Posted Updated
Description
- Arranging meetings with clients, and partnering with managers to visit clients and other duties as assigned.
- Organize and tidy reception area and all meeting rooms at all times.
- Act as the first point of contact, receiving clients and visitors in a courteous and welcoming manner. This includes answering the phone.
- Assist CEO with drafting correspondences.
- Maintain CEO's daily calendar.
- Assist Sales Team with conference preparations, such as keeping track of deadlines, registering for conferences, PowerPoint presentations, etc.
- Sometimes, might need to run small errands for the CEO, such as pickup lunch.
- General office duties, and support any ad hoc duties as required.
- Strong working knowledge of Microsoft applications: Office Word, Excel and PowerPoint.
- Requires great writing and oral communication skills in English
- Bilingual Skill in Mandarin Chinese is specifically preferred
- Strong interpersonal, oral and communication skills necessary to effectively handle external and internal callers and visitors with professionalism.
- Excellent organizational and time management skills with ability to handle and prioritize multiple tasks
- Proactive and cooperative with strong service orientation.
- Strong attention to detail