Office Coordinator

Essential Job Duties and Responsibilities:

• Manage day-to-day personnel logistics, including coordinating immediate coverage for staff call-outs, managing PTO schedules, and the optimization of front-desk and clinical workflows.
• Audit daily clinic administrative queues to ensure standard operating procedures are being met and dependencies and support of other departments are being actively managed.
• Assist the Director by gathering documentation and tracking items needed for personnel management such as new staff orientation and performance evaluations.
• Oversee clinic inventory, medical/office supply ordering, and vendor deliveries, ensuring strict adherence to the budget established by the Director.
• Serve as the frontline tactical extension of the Clinic Director, executing managerial directives and ensuring workflows align with leadership’s strategic goals.
• Support monitoring of daily Electronic Health Record (EHR) administrative queues and check-in/check-out flows to support optimal patient volume and help prevent revenue leakage.

Qualifications and Key Competencies:

• Experience: Minimum of 3–5 years of experience in a medical office environment, with a proven track record in a senior administrative, team lead, or coordinator capacity. Multi-specialty experience preferred.
• Skills: Proficient in medical office software and MS Office Suite. Strong professional communication skills are required.