Office Coordinator Administrative Assistant | Kearneysville WV | Growth Potential (25892)

Summary/Objective:

The Office Coordinator/Administrative Assistant will coordinate all front desk operations. This role contributes by creating an approachable and inviting environment for both employees and customers. Performing administrative support functions for our management team as well as organizing, planning, and performing general office functions.

Essential Functions

• Be excellent as first point of contact via phone, email and in-person interactions.
• Answer, screen, and transfer incoming phone calls.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Manage room calendars including setting up meetings and moving meetings as needed.
• Identify weekly office supply needs to include requisitioning, maintaining organization and storage of items.
• Maintains security by following procedures and issuing visitor badges.
• Manages catering orders for office meetings and customer visits.
• Accept deliveries/process packages and ensure they reach the intended recipient promptly.
• Prepare outgoing mail for USPS and maintain the postage meter account ensuring postage supplies inventory is fulfilled.
• Compose routine and non-routine business documents for designated individuals using Microsoft Excel, Word, and PowerPoint.
• Perform administrative support functions such as filing and general clerical functions.
• Set up conference rooms, teleconference lines, and supporting documentation.
• Arrange travel/lodging for certain executives and managers, as needed.
• Follow established procedures and perform routine duties.
• Maintain and stock kitchenette/conference rooms/meeting and training rooms.
• Document procedures for front office.