Office Coordinator
Posted Updated
The Association of Schools and Programs of Public Health (ASPPH) is a 501(c)(3) membership organization located in Washington, DC, that serves as the voice of accredited academic public health. ASPPH serves more than 150+ academic schools and programs of public health accredited by the Council on Education for Public Health (CEPH). ASPPH’s mission is to strengthen the capacity of our members by advancing leadership, excellence, and collaboration. Our vision is improved health for everyone, everywhere.
ASPPH is committed to our core values of diversity, equity, and inclusion and actively works to integrate these core values into all elements of our work. ASPPH is an equal opportunity employer and highly encourages candidates from all backgrounds to apply, including people of color, ethnic minorities, new Americans (immigrants and refugees), LGBTQ+ individuals, people with alternate abilities, Indigenous individuals, and veterans. ASPPH complies with all federal, state, and local laws providing equal employment opportunities and all other employment laws and regulations. ASPPH maintains a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Position Purpose
The Office Coordinator provides customer service and office support to approximately 21 on-site employees at the ASPPH headquarters. This person responds to administrative requests, provides logistical support for suite amenities, greets guests, and assists with daily business operations. The position ensures a clean and well-functioning office suite, tracks inventory, stocks supplies, orients employees, and helps with other office-related projects.
Primary Responsibilities
- Respond to incoming customer and office support requests, escalating issues as appropriate.
- Generally supporting office and facilities-related activities, including maintaining equipment, ensuring a clean environment, managing inventory, ordering supplies, coordinating with service providers, and liaising with building management.
- Assisting with onboarding new employees, including office orientation and tours.
Additional Responsibilities:
- Providing customer service and logistical support for meetings, conferences, and other in-person events.
- Other duties as assigned.
Minimum Qualifications
- Exceptional customer service skills and teamwork.
- Must be proficient with Microsoft Office applications and Windows operating systems and generally comfortable with cloud software.
- Effective oral and written communication skills.
- Ability to:
- Respond to requests with urgency and accuracy
- Solve problems creatively
- Collaborate effectively with others
- Perform with accuracy and effectiveness
- Strong attention to detail, organizational skills, and consistent follow-through on assigned tasks and responsibilities.
- Ability to manage multiple responsibilities, prioritize competing demands, and collaborate effectively with teams across the organization.
- Ability to work independently, take initiative, exercise sound judgment, and proactively identify and address operational needs.
Education & Experience
· A high school diploma is required; a bachelor’s degree is preferred.
Additional Information
- Work Locale: The position is based in the Washington, DC, area and requires an in-office day on Wednesdays.
- Reports To: The position reports directly to the COO.
- Manages/Supervises: None.
- Authority to Work in the US: The individual must be legally eligible to work in the US. ASPPH participates in E-Verify to confirm eligibility.
- Travel Requirements: The position may involve occasional domestic and local travel related to meeting support.
- Compensation: The position’s compensation level ranges between $30 and $35 per hour, based on industry salary surveys and the individual’s experience.
- Position: Part-time, non-exempt position. (16 hours per week)
To Apply
To apply, submit a cover letter and resume here. Applications will be accepted through 11/20/26. No phone calls, please.