Office Coordinator
Summary
Provides high-level administrative support to a luxury flexible-stay apartment operator’s home office, handling executive assistance, office operations, and front-desk duties in a fast-paced environment.
Our hospitality-driven real estate brand is growing, and we are seeking hard-working and passionate top talent to grow their careers with us! If you are interested in being a pioneer with AVE as we continue to expand our portfolio of luxury flexible-stay apartment communities nationwide, apply today for an opportunity to join our award-winning team. For four consecutive years, AVE has been ranked in our tier as #1 Apartment Operator in the country, based on resident survey scores through the Kingsley Survey program!
Korman Communities, the parent company of the AVE brand, is seeking an Office Coordinator for their home office located in Plymouth Meeting, PA.
The Office Coordinator will hold a wide variety of responsibilities with the goal of ensuring the overall smooth operations of the home office as well as providing the highest level of support to our entire home office team including our c-level executives and other senior leaders. Most importantly, they must project a professional, positive, and enthusiastic demeanor at all times in an extremely fast-paced environment. This role requires the ability to proactively anticipate needs and operate with a sense of urgency in order to be successful. The ideal candidate is eager to learn our business from the ground up, be exposed to all our departments, and has a desire for a long-term career with our company.
This position is based 100% onsite at our Plymouth Meeting office, Monday through Friday 8:00am to 5:00pm.
Responsibilities include but are not limited to:
- Provide the highest level of administrative support to all departments in the office including executive leadership, IT, HR, Accounting, Legal, etc.
- Assist our c-level executives and other senior leaders with calendar management, travel coordination, meal reservations, etc. as requested
- Act as a liaison between the home office and our onsite leadership team members
- Generate advanced level reporting
- Send office-wide communications regarding events, emergencies, etc.
- Schedule and coordinate meetings taking place at the home office and manage the conference room bookings accordingly
- Handle printing, scanning, email correspondence and follow-up as requested
- Manage the lobby front desk, including warmly welcoming all visitors with the highest level of professionalism and service orientation
- Answer phones and direct all calls and messages to the appropriate department
- Ensure the lobby, conference rooms, storage, printing, and kitchen areas are tidy and fully stocked at all times
- Manage closet inventory and ensure closet space stays organized
- Troubleshoot issues with office equipment (coffee machine, water filters, appliances, etc.) and ensure they function properly on a daily basis
- Communicate effectively with and act as primary point of contact for all vendors
- Order all office and kitchen supplies
- Order branded print materials such as brochures, flyers, etc. and maintain inventory
- Place catering orders for office-wide events
- Accept, ship, and distribute packages
- Maintain and update the office directory
- Complete a wide variety of tasks and projects based on business needs
Requirements:
- Minimum of 1 to 2 years administrative support, executive assistant, office management, and/or front desk experience required
- Minimum of 1+ years of real estate and/or hospitality experience strongly preferred
- Advanced knowledge of Microsoft Excel, Microsoft Word, and Microsoft Outlook
- Exceptional verbal and written communications skills
- Strong time management skills and the ability to juggle multiple priorities simultaneously
- Ability to take initiative and approach daily functions in a proactive, professional, and positive manner
- High level of adaptability and flexibility
Compensation:
- $55,000-$65,000/year
Individual compensation decisions will vary as the annual base compensation range provided is approximate and determined by a variety of factors including but not limited to experience, qualifications, education, and geographic location. All applicants who meet the general job requirements as outlined in the description are encouraged to apply.
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The Perks
- Fun, positive, and collaborative work environment
- Robust training program and ongoing professional development opportunities
- Comprehensive benefits package including: PTO, medical, vision, dental, and 401k (permanent full-time roles only)
- Enjoy a special day to celebrate in your birthday month each year with paid Birthday Time Off (permanent part-time and full-time roles only)
- Opportunities to give back including: participation in AVE's regular drives and fundraisers in addition to paid Volunteer Time Off each year to volunteer with your non-profit organization of choice (permanent part-time and full-time roles only)
- Complimentary furnished apartment stays at any AVE location nationwide for personal travel (permanent part-time and full-time roles only)
- A career home! Tons of potential for long-term career advancement within a rapidly expanding organization
About AVE
AVE is a brand of Korman Communities, a fifth-generation, family-owned-and-operated real estate company on a mission to create raving residents! Our first-class residential communities offer flexible living solutions - fully furnished apartments for month-to-month stays and contemporary unfurnished apartments for longer lease terms.
Our communities are designed to deliver unparalleled carefree living. We have professional, friendly teams on site to provide exceptional service, complimentary, on-demand, business and resort amenities for convenience, and fun resident events to create a sense of community.
While we own and operate a growing portfolio of best-in-class residential communities nationwide, our most important asset has always been our passionate, dedicated team members. We have a lot of longevity within our team because we commit to team members who embrace our values and promote our reputation for excellence. Many decades ago, we committed ourselves to a value system called QUEST which stands for Quality, Uniqueness, Excellence, Service, and Teamwork. The "S" representing "service," has been the driving force behind everything we do: service to our team members, service to our residents, service to our clients, and service to our communities.
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