Office Coordinator

OVERVIEW

The Office Coordinator performs a variety of administrative and clerical tasks including providing support to our managers and employees, assisting in daily office needs, and managing our company's general office activities. They play a crucial role in ensuring the smooth operation of our office and providing a positive environment for both employees and visitors.

Management of Front Desk:

• Greeting visitors and directing them to appropriate persons.
• Handling of incoming and outgoing packages.
• Office supply ordering and maintaining supplies for kitchen.
• Stocking the kitchen snacks daily once a day.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.

Coordination and Event Planning:

• Organize and schedule meetings, food delivery and events for C-Suite personnel.
• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
• Participate actively in the planning and execution of company events.
• Event planning for company yearly events and ongoing seasonal events.
• Any other tasks deemed necessary to fulfill the needs of the company.

Administrative Support:

• Provide administrative support to managers and employees, including data entry and document management
• Maintain and update office policies and procedures
• Assist with Day 1 New Hire Activities

Other Responsibilities:

• Any other tasks deemed necessary to fulfill the needs of the company