Office Coordinator

About Us:

NLX Beverage Solutions, now integrated into Finlays Solutions, brings together specialized beverage manufacturing expertise with the scale of a global industry leader.

Finlays Solutions is a leading partner to the B2B beverage manufacturing industry, recognized for its deep expertise, strong industry relationships, and commitment to innovation. The company plays a central role in supporting beverage brands, flavor houses, private label partners, and manufacturers through high-quality products, technical capabilities, and collaborative problem-solving. With a strong presence in the ready-to-drink beverage market, Finlays Solutions focuses on identifying emerging opportunities, expanding into new market spaces, and delivering solutions that meet evolving customer and consumer needs.

Finlays Solutions operates with a strong commitment to its mission, values, ethics, and long‑term goals, ensuring that every initiative reflects the company’s dedication to integrity, partnership, and sustainable success.

Job Summary:

The Office Coordinator provides essential administrative and operational support to ensure the smooth day-to-day functioning within a fast-paced beverage manufacturing environment. This role coordinates front-office activities, supports employee onboarding logistics, maintains accurate records, manages office communications, and responds to general employee, contractor, and visitor inquiries. Serving as a central point of contact, the Office Coordinator upholds a high standard of professionalism, organization, confidentiality, and attention to detail. The position also assists with reporting, document management, compliance-related tracking, employee engagement support, and coordination of cross-functional administrative activities to promote efficient operations and alignment with company policies and procedures.

Essential Duties and Responsibilities:

• Serve as the first point of contact for employees, applicants, contractors, vendors, and visitors, greeting and assisting them in a courteous, service-oriented, and professional manner.

• Demonstrate high standards of integrity, professionalism, discretion, and fairness in all interactions, decisions, and administrative responsibilities

• Helps and assist coordinating, tracking and maintaining training matrix as assigned

• Participates in meetings as per Plant Manager request

• Respond to, and manage, inquiries received in person, by phone, and via email, providing accurate information or directing individuals to the appropriate personnel or department in a timely manner.

• Coordinate and maintain appointment scheduling, meetings, interviews, and calendars for office leadership and departments, ensuring effective time management and clear communication.

• Provide administrative support for office operations, policies, and procedures across the facility, ensuring consistency and organizational efficiency.

• Enforce and support facility security protocols by tracking visitor access, issuing and retrieving visitor badges, and communicating safety and security expectations as needed.

• Serve as a general resource for employees and visitors by providing information related to office operations, internal processes, and company resources, directing HR-specific inquiries to the appropriate HR personnel.

• Support onboarding logistics for new hires, including workspace preparation, coordination with IT and facilities, distribution of orientation materials, and scheduling of onboarding activities.

• Initiate and track purchase requests and office supply orders in alignment with company procurement policies and budget guidelines.

• Assist with the planning, coordination, and execution of company events such as employee engagement activities, celebrations, training sessions, quarterly meetings, and recognition programs.

• Perform a wide range of clerical and administrative tasks including document preparation, correspondence tracking, and report support related to office operations.

• Collaborate with office leadership, HR, facilities, and other departments to support organizational goals, operational efficiency, and a positive workplace environment.

• Perform all other duties as assigned