Office Coordinator (m/f/d)

Over 160 stores, 16,000 employees, 120 years’ experience: at the international fashion company Peek Cloppenburg*, with its headquarters in Vienna and Düsseldorf, traditional family values meet a dynamic industry. For us, fashion isn’t just a product – it’s our common language. Here, you’re not just an employee – you become part of our community. A fashion community in which you can live doing what you love. Let’s create the future of retail. Together. As an affiliated company of Peek Cloppenburg* B.V. Co. KG Düsseldorf, JC Brand AG is at the heart of the group's new private label strategy. Together, we are creating a dynamic, creative private label organization that combines the brand DNA of Peek Cloppenburg* Düsseldorf with fresh ideas, market trends, and entrepreneurial spirit. *There are two independent companies Peek Cloppenburg with their headquarters in Düsseldorf and Hamburg. This advertisement refers to the Düsseldorf group of companies, whose store locations you can find here: peek-cloppenburg.de/de/stores . WHAT YOU WILL BE RESPONSIBLE FOR Accounting Support: You support the Accounting team in day-to-day operations, with a strong focus on invoice processing, invoice control and administrative tasks. Invoices Approvals: You review incoming invoices, coordinate approval workflows, track payment deadlines and support internal stakeholders in invoice-related topics. Office Management: You take care of classic assistant and office management tasks such as correspondence, scheduling, filing, incoming mail and general office organization. Coordination Communication: You coordinate appointments, prepare meetings, take minutes and act as a key contact for organizational topics within Accounting. Documents Reporting: You prepare and maintain documents for internal reporting, support the preparation of figures and assist with presentations and summaries. WHAT WE ARE LOOKING FOR Your Educational Background: You have completed a commercial apprenticeship or hold a comparable qualification that gives You a solid foundation for administrative and organizational tasks. Your Strengths: You work in a structured, reliable, and detail-oriented way and keep a clear overview even when You handle several topics at the same time. You are confident in using MS Office, especially Outlook, Word, Excel, and PowerPoint, and enjoy working in a well-organized environment. Your Profile: You bring experience from an assistant or administrative role, ideally in accounting, finance, or a related area. You are service-oriented, discreet, and communicative, and You enjoy working as part of a team. You are fluent in English and Spanish, both written and spoken. WHAT WE OFFER Room to Grow: Be part of an exciting new chapter from day one. In our Madrid design hub, your ideas and creativity will have a direct impact and help shape the future of our brand. Start-Up Spirit, Strong Foundation: Experience the energy and flexibility of a start-up environment supported by the stability, structure, and reach of one of Europe’s leading fashion groups. International Collaboration: Work with a diverse and inspiring team from across Europe, united by creativity, curiosity, and a shared passion for progress. Work out on site: You have free access to the fitness room located in the building, perfect for fitting movement and energy boosts easily into your workday.