Office Coordinator

POSITION SUMMARY

The Office Coordinator will provide daily support to an array of dynamic individuals, working cooperatively and effectively with various personality types. They will be a self-motivated individual that enjoys working in a challenging environment.

RESPONSIBILITIES

• Provide support to administrative team, and other areas as needed
• Reviewing and processing incoming documents
• Copying, faxing, and preparing filings for overnight shipping
• Corresponding with clients and third-party vendors
• Completing detailed internet research
• Writing and editing documents
• Updating and maintaining public and private access files
• Updating and maintaining our immigration database
• Superior phone etiquette
• Occasional offsite travel within the Financial District
• High degree of discretion dealing with confidential information

SKILLS

• Capacities to prioritize, manage, and implement multiple projects in a fast-paced, deadline driven environment
• Ability to work with ambiguous or unclear requirements, and drive to a successful resolution
• A high level of client service acumen and ability to work with all levels of a client’s organization
• Strong organization, time management and multi-tasking abilities
• Solid analytical and problem solving skills with the ability to formulate and communicate recommendations for improvement
• Have the ability to work effectively with others and have great interpersonal skills
• Must be willing to accept responsibility and show good judgment, initiative, and resourcefulness

EXPERIENCE

• Proficiency with the MS Office Suite
• Administrative or Service industry experience strongly preferred

EDUCATION

• Bachelor’s degree (preferably in international relations, human resources or possess equivalent and relevant professional experience)

Only applicants who submit their cover letter and resume will be considered.