Office Coordinator (Reception & Events)

Voted one of Chicago’s Best Places to Work by the Chicago Tribune for the ninth year in a row, Clarity Partners is hiring!

Clarity Partners is seeking an Office Coordinator (Reception & Events) local to Chicago, IL. The Office Coordinator is energetic, thoughtful, and creative team player who will provide comprehensive support to executive and operational team members, as well as handle day-to-day office responsibilities. This role will report in a fully on-site setting.

Responsibilities:

• Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages.
• Answer and direct phone calls, emails, and other inquiries.
• Maintain and manage the office area to ensure a clean, organized, and welcoming space.
• Ensure office supplies and kitchen are stocked and order necessary items when needed.
• Ensure office organization is well-kept and routinely checked.
• Assist with general office upkeep and any administrative tasks to support office operations.
• Schedule meetings and appointments for clients, team members, and executives.
• Coordinate conference room bookings and prepare meeting spaces.
• Manage office calendars and ensure timely and efficient scheduling of appointments and events.
• Provide clerical support to various departments as needed (filing, data entry, etc.).
• Conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration.
• Lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution.