Office Coordinator

Role: Senior Office & Facilities Coordinator

Location: Team Valley (on site)

Salary: £ per annum

Reed Business Support is working with an established and growing business to appoint an experienced and motivated Senior Office & Facilities Coordinator to join their team on a full-time basis.

This is an office-based role. We are looking for a proactive individual who can confidently oversee administrative and financial functions while supporting the continued growth and development of the business.

The Role

As a key member of the team, you will play a vital role in ensuring the smooth day-to-day running of the office, supporting operational activities, and managing administration. You will work closely with senior leadership and provide guidance and support to colleagues across the business.

Key Responsibilities

• Oversee and coordinate all office administration activities.
• Plan and schedule engineers for both reactive works and planned preventative maintenance (PPM) programmes.
• Deliver excellent customer service via telephone and email.
• Assist in the development and improvement of company systems, processes, and procedures.
• Manage day-to-day accounting functions and maintain accurate financial records.
• Prepare basic financial reports and management information for senior leadership.
• Administer subcontractor payments under the Construction Industry Scheme (CIS).
• Support budget management and financial forecasting activities.
• Provide administrative and financial support to senior leadership.
• Analyse financial data, identify trends, and make recommendations for improvement.
• Identify opportunities to streamline processes and enhance operational efficiency.
• Support and guide other team members when required.
• Contribute to the overall operational success of a busy and expanding office.

Day-to-Day Duties

• Coordinating office activities and workflow.
• Processing sales and purchase invoices.
• Maintaining accurate financial records.
• Managing administrative tasks and documentation.
• Supporting engineers, customers, and suppliers.
• Ensuring the efficient operation of the office at all times.

About You

The ideal candidate will have previous experience in a similar office management or administration role and will be comfortable working within a fast-paced environment.

Essential Requirements

• Previous experience in a senior administration or office management role.
• Strong organisational, communication, and multitasking skills.
• Excellent attention to detail and problem-solving abilities.
• Experience with bookkeeping, accounting processes, and financial record-keeping.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and office management systems.
• Experience using Xero accounting software.
• Experience managing CIS subcontractor payments.
• Ability to work independently and take ownership of key responsibilities.

Desirable Qualifications

• Experience within the construction, maintenance, or facilities management sector.

Hours, Salary & Benefits

• Full-time, permanent position.
• Monday to Friday, 8:00am to 5:00pm.
• Salary: £30,000-£35,000 per annum (dependent on experience).
• Company pension scheme.
• Opportunities for career development and progression within a growing organisation.

If this sounds like the role for you, apply today!!