Office Coordinator - Temporary Position

• Provide office support services to ensure efficiency and effectiveness within the Evolution office.
• Greet, assist, and/or direct the public to the appropriate host employee.
• Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register, and send mail and cargo from/to company parties or partners.
• Manage the Biometric system, taxi service, and visitors’ sign-up system and register visitors in line with the policy.
• Ensure monthly procurement duties promptly.
• Manage and supervise plants, gardening & cleaning services.
• Ensure that the reception area is always kept tidy and clean.
• Cooperation with the Security team.
• Maintain the condition of the office and arrange necessary technical repairs via the ticketing system, manage performance.
• Manage kitchenette and dining area to be always in order.
• Maintain general office tidiness and supervision of cleaners.
• Take part in training processes of the new employees in the department.
• Co-ordinate and maintain administrative records such as gym benefits etc.
• Managing wiki page & EvoSpace for related responsibilities.
• Pre-approve all office-related orders with the Office Manager.
• Check and ensure that coffee, vending machines, and other office equipment are in working condition, arrange technical maintenance if required.
• Monitor office supplies inventory and take care of groceries and water supplies in the office - place orders, control deliveries, go shopping if needed, and prepare expense reports.
• Ensure compliance with all company policies, procedures, and guidelines.
• Assist with Real Estate questions.
• Take care of maintaining the office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering, and maintenance of existing.
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, and ensure availability of office supplies in meeting rooms.
• Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications.
• Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work.
• Deal with customer complaints or issues.

This is a temporary position to cover a period of sick leave, expected to last approximately 3 months.

• Secondary education.
• At least 2 years of experience in management, customer service, administration, procurement or any other related field.
• Fluent English and Spanish skills (verbal and written).
• Good MS literacy.
• Excellent written and verbal communication skills.
• High sense of responsibility, punctuality, accuracy and attention to details.
• Ability to accurately fulfill the direct management orders and work tasks.
• Tact and discretion, for dealing with confidential information.
• Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever changing environment.
• Ability to work independently and in a team.