Office Coordinator (temporary replacement)
Summary
Coordinates office operations in Wrocław and Kraków, handling supplies, services, travel, and administrative tasks for a Polish engineering and consulting team.
The Office Coordinator challenge in a few words:
The Office Coordinator reports to the Director of Europe Resource Centers in Engineering & Consulting in Poland and will contribute to the efficiency and effectiveness of our administration department within the European location in Wrocław and Kraków, Poland. You will be responsible for office support services mainly for our Poland offices.
Your contribution in this role:
Are you the structured and detailed Office Coordinator we are looking for? Are you eager to be part of a dynamic team in an international environment?
Don’t hesitate, this position may be your perfect fit!
Responsibilities
- Ordering office supplies, equipment, sustaining the operational supplies inventory
- Coordinating external services providers: equipment service & repairs, cleaning services, facility administration, business travel agency
- Looking after the car fleet (service, insurance)
- Booking meetings, flights, hotels and taxi
- Hosting visitors
- Daily support for employees with administrative and office needs
The ideal candidate in a few words:
- Graduate: Bachelor degree
- Experienced: minimum work experience 1 year as an Office Administrator, Coordinator or equivalent; experience in an international environment is an asset
- Skills: Office administration; Proficient with Microsoft Office Suite (MS Word, Excel, PPT); Sense of initiative, friendly and polite, well-organized.
- Language: Fluency in Polish, B2 or higher in English
Key Behaviors
- Dynamic but service-oriented
- Team focused
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Confidentiality
What’s in It for You
- Diverse, supportive, and growth-oriented environment
- Collaboration opportunities with teams across Europe and globally
- Professional development opportunities
- Private healthcare with comprehensive coverage
- Flexible working hours #LI-HYBRID
- Recognition programs
- Be part of a company that puts ESG at the heart of its mission, for people, planet, and performance.
Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment, regardless of race, color, religion, sexual orientation, gender, national origin, age, disability, veteran status, or any other legally protected status.