Office Coordinator - We Offer Weekly Pay + Bonuses + Paid Vacation!
Do you love helping people through difficult situations?
Then, don’t miss your chance to join our Franchise as a new Office Coordinator / Administrator. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”!
We’re seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!
Job brief:
As an Office Coordinator you will be responsible for providing administrative support to ensure efficient operation of the production team. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.
- Responsibilities:
- Organize and schedule production services and work orders
- Organize and schedule meetings and appointments
- Organize and schedule subcontractor services
- Monitor job file status
- Monitor and ensure client requirements are followed
- Daily job file coordination
- Review project documentation for accuracy
- Maintain internal and external communication
- Complete job file audit process
- Provide general support to customers
Perks:
- 401k and profit sharing
- Excellent opportunity for advancement
- Opportunity to earn pay increases, bonuses and promotions based on exceptional performance rather than seniority
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office
BONUS POINTS
- Experience scoping losses using Xactimate estimating program
- Cleaning, Construction or Restoration industry experience