Office Facilities Manager (Taipei/Hsinchu) | Contractor Position

The Office Facilities Manager plays a key role in ensuring smooth and efficient workplace operations across Taiwan offices. This role oversees office administration, facilities management, workplace services, vendor coordination, and employee support while driving a safe, productive, and engaging work environment through effective collaboration with internal stakeholders and external partners.

Key Responsibilities

■ Lease & Contract & Relocation Management

• Coordinate office lease administration and contract management, serving as the primary liaison with landlords and external partners.
• Participate in lease negotiations, renewals, and workplace capacity planning in alignment with business requirements.
• Plan and manage office relocation projects, including timeline development, vendor coordination, budget tracking, employee communication, and move execution.
• Ensure compliance, operational readiness, and minimal business disruption during office relocation and workspace transition activities.

■ Workplace Operations & Facilities

• Coordinate office equipment management activities, including maintenance, inventory coordination, and lifecycle support.
• Ensure office equipment availability and operational support for daily business activities.
• Oversee maintenance, cleaning services, and facility-related coordination with service providers.
• Liaise with building management on access control, safety procedures, and facility-related matters.
• Facilitate office layout planning and space optimization to enhance workplace efficiency.
• Coordinate office renovation and internal workspace setup projects.

■ Workplace Safety & Compliance

• Coordinate workplace safety and health initiatives, ensuring compliance with local regulations and company policies.
• Support emergency response planning, fire safety programs, evacuation drills, and office security practices.
• Partner with internal stakeholders and vendors to maintain a safe, secure, and compliant workplace environment.
• Maintain required workplace safety documentation, inspections, and reporting activities as applicable.

■ Administrative & Office Services

• Handle front desk operations, including visitor reception, deliveries, and mail management
• Coordinate inbound and outbound shipments and manage office correspondence
• Coordinate business travel-related administrative support, including hotel partnerships, bookings, rate management, and transportation arrangements as needed.
• Respond to employee requests and facilitate a positive and efficient workplace experience

■ Vendor Coordination & Procurement

• Drive vendor coordination and maintain relationships with office and facilities service providers, ensuring service quality, compliance, and continuous improvement.
• Support vendor selection, quotation review, purchase requests, and contract renewals in alignment with company policies and budget requirements.
• Manage office supplies, pantry items, and related inventories with timely replenishment.

■ Multi-site Support

• Provide operational support across Taipei and Hsinchu offices, with the primary work location based in either Taipei or Hsinchu and regular travel between sites as needed.