Office Manager (73111)

Position Summary

The Office Manager supports the daily administrative and operational needs of a commercial specialty contracting branch focused on waterproofing, façade restoration, concrete repair, and building-envelope services.

This role works closely with the General Manager, Operations Manager, Project Managers, field teams, accounting, clients, vendors, and subcontractors. The Office Manager is responsible for maintaining organized office processes, supporting project documentation, coordinating administrative activities, and ensuring timely communication across the branch.

Key Responsibilities

• Manage daily office operations and administrative workflows.

• Support Project Managers and field teams with project documentation, scheduling, and communication.

• Prepare and maintain contracts, purchase orders, subcontractor documents, certificates of insurance, permits, and project files.

• Assist with billing, invoicing, accounts payable, accounts receivable, and collections follow-up.

• Track employee timecards, payroll information, expenses, and job-cost documentation.

• Coordinate vendor, subcontractor, and supplier documentation.

• Maintain accurate employee, client, project, and compliance records.

• Assist with onboarding, training coordination, and general HR administration.

• Answer phones, manage correspondence, schedule meetings, and support office visitors.

• Order office and field supplies and maintain inventory records.

• Support safety documentation, incident records, and training records.

• Prepare reports, spreadsheets, and branch updates for management.

• Help maintain a professional, organized, and responsive office environment.